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Date

15 May 2024 11:00-1:00 Eastern Daylight Savings Time

Zoom: https://lyrasis.zoom.us/j/9963190968

Leadership Group Members

Laurie Gemmill Arp Lyrasis*
Tal Ayalon World Bank Group
~~Pascal-Nicolas Becker~~ The Library Code*
Isabel Bernal Spanish National Research Council CSIC
Bill Branan John Hopkins University
Kimberly Chapman ~~University of Arizona Libraries (Ex-officio, DCAT Chair)~~
~~Lieven Droogmans~~ Atmire*
Scott Hanrath University of Kansas*
Barbara Hirschmann ETH Zurich
Jyrki Ilva National Library of Finland
Erica Johns Vice Chair, Cornell University*
~~Joanna Lee~~ George Mason University
~~Agustina Martinez-Garcia~~ University of Cambridge*
Erik Moore University of Minnesota*
Susanna Mornati (4Science)*
~~Jere Odell IUPUI~~
Alan Orth International Livestock Research Institute, Kenya**
Susan Wells Parham Georgia Institute of Technology
~~Kristi Park~~ Texas Digital Library*
Beate Rajski DSpace-Konsortium Deutschland
Ianthe Sutherland University of Edinburgh
~~Maureen Walsh~~ Chair, The Ohio State University Libraries*

Lyrasis attendees

The represents who will be taking notes for a given meeting. It rotates after each meeting to the next person in the attendee list.

*Members of DSpace Steering Group

**Community At Large Representative

***Ex-officio member nominated by the Leadership Group as representative of the community at large. Ex-officio members do not have voting rights

Agenda

	Time	Item	Information	Who
1	5 min	Welcome	Welcome Welcome, Holger! Thank you to note-taker	Maureen
2	5 min	Fundraising	Targeted funding accessibility ask with the Development Fund Total to date: $ 30,000 US Texas Digital Libraries $ 5,000 UMass Chan Medical School $ 2,500 Lyrasis $ 5,000 MIT $ 7,500 Harvard $ 10,000 Audits received to date: Cornell University University of Edinburgh Community communication went out asking for fiscal year end contributions, outlining the accessibility funding status, spending strategy, submitting tickets, audit requests Accessibility issues can be reported as tickets to be addressed in future releases. If institutions perform accessibility scans, they are welcome to share those results with Tim. But, to ensure issues are resolved more rapidly, we recommend creating tickets. Priority for the next FY's focus for the Development Fund? What's next for DSpace? Could priorities for 9.0 be (partially) funded via Development Fund? We will start discussions in the next Leadership meeting.	Kristi, Maureen
3	10 min	Financials	Quarterly Financial Report sent via email	Laurie
4	10 min	Budget	DSpace Proposed FY24-25 budget sent via email for discussion and Leadership approval Proposed budget approved by Steering May 7th	Maureen and Laurie
5	10 min	Development	DSpace 8 DSpace 7.6.2	Tim
6	20 min	Follow-up	Open follow-up discussion on the state of repositories and the role of DSpace and DSpace governance Notes from last meeting: 10 minute breakout sessions Topics suggested by Leadership members: Cyber security Compliance - federal/funder mandates (e.g. open access) Impact tracking - Reporting on repositories Discoverability of repositories Catch up with developments in the Scholarly ecosystem - diamond OA, COAR notify Increased harvesting/indexing/bots affecting performance and statistics Large Language Models (LLMs) training for AI purposes Big performance issues at the infrastructure end. It is not a DSpace software issue Good bots changing behaviours in terms crawl rates Impact of AI Bots Concerns around bots / harvesters not respecting content licensing, CORE was mentioned Expanded uses of repositories, beyond traditional uses such as collection management Increased costs of supporting the repository infrastructure Equity of access Taking advantage of AI technologies AI and accessibility: improving our content in terms of accessibility AI tools: automated metadata translation Enhancing DSpace support for handling large content. Many DSpace repositories are increasingly taking research datasets.	Maureen, all
7	5 min		Break
8	5 min	Governance	DSpace Governance Working Group Steering Updates	Maureen
9	25 min	Governance	Breakout listening sessions on pain points and sub-optimal processes in the operations of DSpace Governance facilitated by members of the DSpace Governance WG	Maureen, all
10	5 min	Community	DCAT update	Maureen on behalf of Kimberly
11	5 min	Community	Upcoming Events DSpace and Open Repositories 2024 DSpace North American User Group Meeting TDL DSpace Users Group Meeting at Texas Conference on Digital Libraries Others?	Erik, Kristi, all
12	5 min	Lyrasis	Lyrasis Board Meeting update	Maureen, Laurie, Tim, Michele
13	5 min	Leadership	Upcoming - future agenda topics	All
14	5 min	Other business	AOB	All

Notes

Decisions

Outcomes

Action Items

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