2019-04-03 DSpace Leadership Group Meeting

Attendees

• Pascal-Nicolas Becker (The Library Code) 

• Allan Bell (University of British Columbia Library) 

• John Butler (University of Minnesota)

• David Corbly (University of Oklahoma)

• Lieven Droogmans (Atmire)

• Federico Ferrario / Roberto Suardi (Cineca)

• Scott Hanrath (University of Kansas) 

• Barbara Hirschmann (ETH Zurich) 

• Jyrki Ilva (National Library of Finland)

• Salwa Ismail (Georgetown University)
• Inba Kehoe (University of Victoria)

• Pierre Lasou (Université Laval)

• Agustina Martinez Garcia (University of Cambridge)

• Joao Mendes Moreira (Foundation of Science and Technology Portugal)

• Susanna Mornati (4Science)

• César Olivares (CONCYTEC)

• Kristi Palmer (Indiana University Purdue University Indiana)

• Kristi Park (Texas Digital Library)

• Jordan Piščanc (University of Trieste)

• Beate Rajski (Hamburg University of Technology)

• Maureen Walsh (The Ohio State University Libraries)

• Andrew Weaver (Washington State University Libraries)

• Tim Donohue - DuraSpace 

• Heather Greer Klein - DuraSpace
• Michele Mennielli - DuraSpace 
• Kristi Searle - DuraSpace
• Erin Tripp - DuraSpace
  
  

The  represents who will be taking notes for a given meeting. It rotates after each meeting to the next person in the attendee list.

Dial-in

Join from PC, Mac, Linux, iOS or Android: https://duraspace.zoom.us/j/9963190968  (Meeting ID: 996 319 0968)

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Agenda

NOTES:

1. DuraSpace-DSpace MOU

• Erin: MOU is still under review by DuraSpace staff and will also likely need review by a lawyer

Edits to Specific Sections

• Background
  • Keep formats generic in description (e.g., AV instead of mpegs)
  • Clarify "good faith intent": "The parties acknowledge that this MOU is not legally binding; however, the parties agree to work in good faith toward a productive Agreement that benefits both DuraSpace and the DSpace Project."
• DuraSpace Responsibilities
  • This section  needs review by DuraSpace staff, who are most affected by the language
  • Removed some inadvertent redundancy
• Membership Coordination
  • Remove specifics about meeting audience and frequency to allow for flexibility
• Terms and Fees
  • Agreement is annual. Need to clarify calendar vs fiscal years for both organizations

Next steps

• Draft will be re-distributed to LG after DurSpace and legal reivew.  Comments/suggestions can be sent to Salwa.

2. DuraSpace Summit

• John Butler and Maureen Walsh have volunteered to present report out for Leadership. Slides will be prepared and made available to LG for review.

• Zoom will be available throughout the sessions so that people unable to attend in person can participate

• Suggested topics discussion:
  • How can we increase support on the committer side from member institutions?
    • Not just development but also direction and review.
    • Could help think about venues or homes that would support this direction.
    • How can we broaden support from developers.
    • Summit discussions may useful for brainstorming ideas that could then be taken up by LG or other groups
  • How to increase summit participation?
    •  Needs feedback from those not attending
    •  Lyrasis merge provides an opportunity. Lyrasis staff could sit in.
    •  LG could list reasons for not attending in spreadsheet.
• Agenda will be sent Thursday April 4. Two tracks will be:
  • Community Engagement
    •  developers as well as users and members (e.g., linking DCAT and governance )
  • DSpace 7 (& Beyond)
    •  can cover OpenAIRE, partnerships, developments like Plan S, etc.

• Suggestions for future Summits:
  • May need to do a better job of making sure that Summit invitations are passed along at member institutions from Directors, etc. to other staff that may be interested.
  • Could publicize agenda in advance to increase interest.
  • CNI has advantages and disadvantages. May not be as accessible to as many staff from member institutions.
  • ArchivesSpace and HathiTrust might be models to look at.
  • One day Summit in US makes it difficult for non-US members

3. Looking into the future

• Roadmap planning is important for LG
• Working Groups were defined, but never started work: https://docs.google.com/spreadsheets/d/1DWz-d9EBaMi7dgfbfqeqVbcj8qDjOyUE_pjcqUYPKJM/edit#gid=0
• Need leaders to step up to move the WGs
  •   Tech group probably will not start up until DSpace 7 is released. Possibly after OR in July.
  •   John Butler volunteered to start up Community/sustainability WG sometime in May. Some groundwork can be laid at Summit.
• North American Users Group will be co-hosted by the Texas Digital Library and U of MN in September 23 and 24, and to held at the University of Minnesota. CFP and "save the date" notices should be out by mid- to late-April.
• Google Scholar webinars -- how to configure DSpace (pre-DSpace 7) to maximinze indexing in Google Scholar -- planned for April in Brazil. Hoping to plan for more webinars in South America.

4. Call for May agenda items

• Send to Salwa.