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Date

  • Tuesday, April 22, 2014

Time

  • 10:00am Eastern/14:00 UTC

Dial-in

We will use the international conference call dial-in. Please follow directions below.

  • U.S.A/Canada toll free: 866-740-1260, participant code: 2257295
  • International toll free: http://www.readytalk.com/intl
    • Use the above link and input 2257295 and the country you are calling from to get your country's toll-free dial in #
    • Once on the call, enter participant code 2257295

Future DCAT Meetings

Mark your calendars with the next several months of DCAT mtgs - time will be 10am Eastern/14:00 UTC:

May 13
June 3 (date changed because of OR14)
July 8
August 12
September 9
October 14
November 11
December 9

Attendees

 

Discussion Items 

TimeItemWhoNotes
5 min1) News / announcements / events, etc.Val
  • News
5 min

2) Call for DCAT Chairperson

Val 
20 min3) Sponsor Summit DebriefVal
10 min4) OR14 Metadata PanelMetadata Team
20 min5) JIRA discussionVal
  • DS-1783 - Getting issue details... STATUS  &  DS-1242 - Getting issue details... STATUS  
    • Identify parameters, types of config changes that would be helpful - uploading input forms, changing themes, things that you can switch on/off, (not everything).
    • Look through config file for DSpace 4 and identify what would be most helpful to include. Include discussion/question about JSPUI/XMLUI.
  • Pick other items to discuss: http://bit.ly/volunteer-details-needed

 

Discussion Notes 

1) News  

  • Sponsor Summit summary blog post provides a nice summary, includes links to all the notes and slides
  • New project director for the DuraSpace project VIVO: he will coordinate work, facilitate conversations about priorities, identify resources and organize communities around grant-seeking
  • Metadata team mtg next Tuesday?: was supposed to be today - Val to send Doodle to reschedule; OR14 DCAT attendees: Bram, Elin, Val, possibly Sarah P-will know by Friday, Sarah S.
  • from Bram/@mire: Mirage 2 should be out tomorrow!

2) Call for Chairperson

  • looking for someone to help lead/facilitate DCAT,  Val will continue to be involved in DCAT
  • no specific deadline to identify someone
  • term? a minimum of 1 year seems to make sense 
  • let Val know if this is something you would be willing to do or want to discuss more 

3) Sponsor Summit Debrief

  • about 60 sponsors from all levels, mix of roles - library directors or key decision makers at institutions
  • DuraSpace and the Board of Directors provided an overview/State of the Union
    • funding sources has diversified, no longer as dependent on grants
    • have expanded board of directors from 6 to 11 members
    • each project steering group has board representation to better represent project specific interests
    • 70% increase in sponsorship support in 2013 - primarily from larger $s coming from current sponsors
    • established project steering groups for all projects (Fedora, DSpace and VIVO), all at different stages - but goal is to tightly engage stakeholders by connecting fundraising to project governance
    • key strategic work for 2014 is to continue to move to sustainable business model by moving to membership model (vs. sponsorship)
      • which will connect project governance with membership contributions and will deepen community engagement
      • goal is to bring in more members (some institutions can't become a "sponsor") and deepen commitment of current sponsors by providing members a direct say in project
  • DSpace Update - presented by Stuart Lewis representing the DSpace Steering Group
    • current focus of Steering Group is on sustainability and governance issues as they relate to a common vision
    • GitHub unlocked the code contributions - larger number of contributors and committers - 59 developers
    • over 1600 institutions using DSpace - only 1/5 in North America where most sponsorship comes from - developing strategies for increasing sponsorship outside North America is a key task for the new steering group
    • DSpace Vision survey to come up with unified vision
      • focus on IR user case
      • software should be lean and agile
      • core software functions should be extendable
      • should be configurable to interoperate and support digital scholarship as it evolves
      • low-cost hosted solutions and deployments should be encouraged
  • Other Speakers from Fedora, VIVO, DPLA, SHARE, DPN - read about in summary
  • DSpace Breakout Session
    • Governance
      • brainstormed ways to engage with users outside of North America - consortia and developing countries - need to engage them both in financial support of DSpace as well as the vision (currently working on developing a discounted membership level for developing countries)
      • role for DCAT in evolving governance model - up for discussion (it seems clear that steering group members view DCAT as having a key role in the community - perhaps formalized as a "working group" under the new model)
      • good governance more important than representation: current software development process is not representative – one camp wants an enterprise system, another wants an out-of-box system – need to reconcile/manage the two
      • DSpace Project Manager – person who will coordinate work, address the fragmentation in code, facilitate conversations about priorities, identify resources and organize communities around grant-seeking.
    • Membership - Steering group will develop membership model, should consider in-kind contributions and those users who are under-resourced
    • Roadmap
      • need shared roadmap: need more than 5-6 points, explain what it means and why it matters, what resources needed and some examples
      • draft a high level roadmap and get input from community and DCAT
      • ideally roadmap needs to be presented at OR14 with the goal to generate buy-in, shared vision
  • Activity since Summit
    • Steering group has agreed to an initial membership model for 2014: ProposedMembershipandGovernance4-10-2014-1.docx
    • Tim working with a group on roadmap (DSpace Technology Planning Group), includes DCAT members Maureen Walsh and Sarah Shreeves, beginning of their work is here: DSpace 2014 Product Plan  
    • Mtg with Steering Group and roadmap group to discuss governance and roadmap May 8-9

  • Summary of comments/questions about Summit discussion
    • What will DCAT's role be? Will DCAT be a working group? If so, do all DCAT members have to come from member institutions as indicated as a requirement for working groups in the docs? Val: No formal proposal/agreement on changes to DCAT current role, but it seems likely that DCAT would be considered a working group under new governance model. Can't see the DSpace Steering Group excluding anyone from working groups (Committer/contributor group, DCAT, etc) because they don't come from member institutions – in fact they want to find more ways to engage the broader community. Sarah S echoed that sense from the DSpace mtg.  
    • We were never notified that the Vision Group work was complete. Elin to send msg to Stuart to ask him to send a msg to Vision group - notifying them that it's work is done and a bit of info about roadmap group.
    • Val to make an effort to keep DCAT more in the loop of steering group work on governance and membership – help find ways to provide DCAT feedback to steering group. 
    • Vision group and DCAT never got detailed survey results - Sarah to email to DCAT. 
    • Iryna - willing to help w/how to engage developing countries; $250 seems like very reasonable entry point for larger institutions in developing world 

Action Items   

  • Val to send Doodle to reschedule metadata mtg: http://doodle.com/udfkbipwsqc7mza4#table
  • Elin to send msg to Stuart to ask him to send a msg to Vision group - notifying them that it's work is done and a bit of info about roadmap group
  • Sarah to send detailed Vision survey results to DCAT
  • Metadata team needs to update draft mapping
  • Metadata team - need to find someone who knows about metadata in Europe to sit on OR14 panel - possibly Jessica Lindholm?
  • DS-570 - Getting issue details... STATUS Lilly Texas A&M has patch, will submit in the next few weeks.
  • DS-1815 - Getting issue details... STATUS Lilly has talked with Texas A&M developers, looking at if they can contribute
  • DS-1783 - Getting issue details... STATUS  &  DS-1242 - Getting issue details... STATUS  To be discussed at the next DCAT mtg: identify parameters - types of config changes that would be helpful - uploading input forms, changing themes, things that you can switch on/off, (not everything). DCAT look through config file for DSpace 4 and identify what would be most helpful to include. Elin will download 4.0 config file - DONE. Include discussion/question about JSPUI/XMLUI.