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  • 2017-07-26 Program Committee
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Connection Info:

Attendees

Agenda 

  1. Welcome and introductions
  2. Note taker _________ and facilitator  Karen Estlund
  3. Additions/changes to agenda?
  4. Why are we all here?
    1. Karen, administrator and Steering Group liaison
    2. Chris as Host Committee liaison
    3. Everyone else, to design and commission the program for an excellent SC2017!
  5. Review communication timeline
  6. Review program planning and structure of past Connect conferences
    1. Monday - workshops: parallel themed or targeted tracks
    2. Tuesday morning - plenary
    3. Tuesday afternoon - poster session
    4. Wednesday morning - parallel themed or targeted presentations
    5. Wednesday afternoon and Thursday - unconference and WG/IG meetings
  7. Facilities / Rooms available for conference - info.provided by host committee
  8. Getting under way
    1. Soliciting and commissioning content (see Suggestions for Samvera Connect 2017 Program)
    2. Waffle board for organization and tracking of sessions and speakers (https://waffle.io/samvera-labs/samvera-connect)
    3. Sessionizer for timetabling unconference sessions
    4. Useful documents from last year
  9. Progress so far:  call for suggestions (2) 
  10. Scholarships?
  11. Review feedback from past Connects (documents in Drive) - Q&A
  12. Slack channel
  13. Next steps
    1. Solicit proposals
    2. Set types of events with rooms

Meeting Notes

  1. Welcome and introductions

  2. Note taker Nabeela Jaffer  and facilitator  Karen Estlund
  3. Additions/changes to agenda?
    1. None
  4. Why are we all here?
    1. Karen, administrator and Steering Group liaison
    2. Chris as Host Committee liaison
    3. Everyone else, to design and commission the program for an excellent SC2017!
  5. Review communication timeline
    1. Karen created the timeline based on previous notes. 
    2. Call for Mentors and Mentee is new and is moved earlier in the timeline. Last year was the first time.
  6. Review program planning and structure of past Connect conferences ( use waffle board to plan) 
    1. Monday - workshops: parallel themed or targeted tracks
      1. Last year we did not have to recruit people to submit proposals
      2. Finalize the workshops first, so people can make travel plans
      3. Last year, we added an intro to community
      4. Fedora workshop is popular every year
    2. Tuesday morning - plenary
      1. feedback suggests: people love the lightning talks
    3. Tuesday afternoon - poster session
      1. We ask all the partners to bring a poster
      2. There was some negative feedback about the noise and space
    4. Wednesday morning - parallel themed or targeted presentations
      1. concurrent lightning talks - how many concurrent tracks can we have? 6 rooms are available - doesn't mean we have to have 6 tracks. The rooms are on 2nd and 9th floor.
      2. Plan out lightning talks ahead of time or let people sign up on that day?
    5. Wednesday afternoon and Thursday - un-conference and WG/IG meetings
      1. We will have to contact the IG and WG. Last year, some committees did not have any updates. At virtual connect, we used a template and asked chairs to put update based on 3 questions: What has been done, what is the future and who are the chairs and meeting times.
      2. Recruit people for presenting 
      3. Un-conference is for providing an opportunity to work any cool ideas/topics. 
      4. Not sure if everyone has a good idea about what un-conference session is. We need to better advertise it

  7. Facilities / Rooms available for conference - info.provided by host committee
  8. Getting under way
    1. Soliciting and commissioning content (see Suggestions for Samvera Connect 2017 Program)
    2. Waffle board for organization and tracking of sessions and speakers (https://waffle.io/samvera-labs/samvera-connect)
    3. Sessionizer for timetabling unconference sessions
    4. Useful documents from last year
  9. Progress so far:  call for suggestions (2) 
  10. Scholarships?
    1. one program committee member can be liaison for the scholarship committee 
  11. Review feedback from past Connects (documents in Drive) - Q&A
    1. Feedback suggests: Full conference dinner is not necessary
    2. Host committee is planning some dine arounds
    3. Opt-in for first time badge ribbons
  12. Slack channel
    1. do we want to have a slack channel - yes! Question is where to host it?
  13. Next steps
    1. Solicit proposals
    2. Set types of events with rooms





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