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Elections in the Samvera Community
In April 2018, Samvera Partners ratified a list of Recommendations for changes to Governance of the Samvera Community. Those Recommendations included the institution of elections for seats with Samvera Steering.
Elections for Steering will be held annually for three of nine seats in rotating groups. The term for each seat is three years with the possibility for one re-election, allowing for a total term of six consecutive years.
What is the Commitment for Steering?
- On any given week, Steering members dedicate a significant portion of their time to Steering and the Samvera Community. Depending upon need, a member of Steering may dedicate a minimum of a couple of hours in a week, but may see spikes of up to 10 or 20 hours required for taking on certain issues, attending meetings, etc...
- Steering requires a commitment to travel to Steering meetings. Please note that Steering Members are responsible for associated costs of travel as well as their time.
- Meets 3 times per year
- 2x associated with other meetings such as Connect and Partners
- 1x for a stand-alone Steering retreat
What Does Steering Do?
The Steering Group's role is stewardship and central administration of the Community; they are responsible for helping create the structures to see that critical tasks are addressed, and backstopping the Partners' group in case it doesn't fulfill these tasks. So, duties include such things as:
creating decision making structures
decision making when decisions are not otherwise being made
backstopping partners when issues go unaddressed
delicate issues handling
stewardship and caretaking of the Community as a whole
responsibility for providing continuity of the Community”
The Community should be aware that this list is not exhaustive and that Steering may be asked to take on additional tasks depending upon needs of the Community and Partners.
13 one-hour Steering Group calls (usually one each month)
Several additional Finance Subcommittee calls
two face to face SG meetings (normally it is three or four: winter retreat + Spring Partners + OR + Connect)
Maintenance of legal documents
Availability on wiki
MoU and LoA
Assessing and guiding applications (three in 2017)
Advice on readiness to become a Partner
Advice on Letter of Intent
Maintenance of legal records
Maintenance of website and wiki information
Maintenance of legal records
Management of edge-cases (UC etc)
Oversight and coordination
Applications (through DuraSpace)
Relationships with vendors
Expectations of Partners (them of us, us of them)
Negotiating and agreeing Fiscal Sponsorship MoU
Monitoring and operating finances via Finance Subcommittee
Agreeing priorities with Partners
Fund raising in conjunction with fiscal sponsor
Sponsorship of related conferences
Involvement in, and attendance at, meetings
Liaison with local committee and program committee
Soliciting and reviewing possible venues
Joint organization of event and program
Spring Partner meeting
Hosting and organization
Representation at other community events (eg, Hydra/Samvera Europe Group, US regional meetings)
Overview of health
Maintenance of mailing lists
Maintenance of website
Maintenance of domain names, DNS etc
- Overseeing and protecting the Samvera "brand"
In addition, like any other Partners, members of Steering participate in community activities including contributing to Working and Interest Groups, attending meetings, giving presentations etc.