Below is the agenda for the first meeting of the ARKs in the Open Advisory Group (AG). Teleconference access information has been provided to participants.
A CDL representative will act as interim Chair until a Chair is selected by the AG.
Ahead of the meeting:
...
the AG
...
.
Discussion Items | Notes |
|---|---|
summarize Summarize the charter for each working group (WG) -- tech, outreach, sustainability/fundraising
| Attendees: John, Heather, Sayeed, Kate, Brian, Mark, Erin, Sebastien. John K - Advisory group will handle governance. We want to launch these working groups first and then dig into governance. Tech WG - further along. We have documents we have a good launching place. We have results from the meeting in France in the spring. Outreach WG - has some progress as well from BnF work. Will need to be tightened up to make sure it is achievable in a defined period of time. John - should there be long term and short term working groups? Erin - the refinements will come when the groups begin, and define the deliverables, timeline, and charter. Fundraising - we're starting from scratch here. Erin - see this group as really about sustainability, and ties into governance conversations the AG will be having. Once there is a governance discussion, there will be a resources discussion. This will inform what we are trying to raise funds for. The fundraising WG should look at short-term what we need, right away, to sustain the community and technology. What experience does the community have, and what can be done in the short term. Sayeed: Connection and overlap between outreach and fundraising. For example, membership. Perhaps cross-representation. Will fundraising ID a strategy, or actually try to bring in resources? Erin - my opinion, more of a strategy conversation - John agrees. Kate - important that is we really mean long-term sustainability, which might involve other kinds of work and revenues, might want to call the group sustainability from the start. Erin - right approach. Fundraising might seem like we are selecting a particular approach. ACTION - Change the fundraising WG to Sustain ability WG The working groups will use the proposed goals as a starting point and determine what they can complete in a defined period of time. John H has been working to find WG members. Sebastien is present from the BnF. BnF can include representatives for AG and WGs Kate will write up some thoughts on the Sustainability WG and how to diversify the revenue streams and make sure there is representation from people with different experiences and models. You need to know your costs to know the magnitude of funds needed at different phases of the organization. But important to get a handle on that cost to be effective. Erin - note that the WGs will have support from the AG, such as help getting started. Erin, Heather, and David Wilcox from DuraSpace can connect with others with useful experience. Also, Lyrasis It Takes a Village report can be an excellent resource. Just want to make sure everyone who participates knows they are not on their own. |
Nominations to each WG | https://docs.google.com/document/d/1yD7kzNofDQNZJpZOtchg1KobAoB28PgtDFlYa1yzM4E/edit |
Need 1-2 volunteers from the AG for each WG Volunteers would act as liaison between AG and the WG for the interim while we populate WGs, and would help us solicit participation of others in the group based on our Expression of Interest response list (below) and other contacts you may have. | |
Define meeting frequency for AG (once a month?) and for WGs (twice a month?) |
...