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Motivation
A high-level policy that defines an organization's commitment to digital preservation is an essential component of an effective and sustainable program. Developing an explicit digital preservation policy is a requirement for complying with prevailing community standards and practice (e.g. here are some examples:, the TRAC requirements, the procedural accountability requirement of a trusted digital repository, but not every organization should have to develop their policy froim scratch.
Policy resources
Here's a proposed model document for an organization's digital preservation policy framework to use as a starting point and some examples of digital preservation policies that have been developed by organizations:
- Columbia University Library
- Cornell University Library
- FCLA Digital Archive (FDA) Policy Guide
- Georgia Archives
- Inter-university Consortium for Political and Social Research (ICPSR)
- A proposed model digital preseration policy framework document:
- ICPSR http://www.icpsr.umich.edu/DP/policies/dpp-framework.html
- Cornell University Library http://commondepository.library.cornell.edu/cul-dp-framework.pdf
- Library and Archives of Canada http://www.collectionscanada.gc.ca/digital-initiatives/012018-2000.01-e.html
- National Library of Australia
- North Carolina Department of Cultural Resources
- UK Data Archive
Institutional sources
And some digital preservation strategies developed by organizations:
Community sources
And some other community sources pertaining to digital preservation policies:
- JISC-sponsored report on digital preseration policies: http://www.jisc.ac.uk/whatwedo/programmes/preservation/2008digprespolicystudy.aspx preservation policies
- Erpanet policy tool
Other sources
And other policy-related sources:
Policy spectrum
One consideration in reviewing community documentation is that the term policy is used in a variety of ways and might reflect one of several levels, as illustrated in the following diagram (McGovern 2008):
Machine-actionable policies
Several digital preservation research and development projects focus on developing machine-actionable policies using varying approaches:
- PLEDGE (these results use the REI policy language and are in part reflected in iRODS)
- PLANETS (using the OCL - Object Constraint Language - in developing a preservation planning policy engine)
Call for contributions
Please add to these resources and/or share your own policies.