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  • SFWG 5th December 2018

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  1. Welcome and introductions

  2. Changes to agenda

  3. Charter
    1. Is the overall description acceptable?
      Yes.  The bottom line is that, to deliver on our staffing aspirations, Samvera needs a reliable income of some $500k per year.  Towards $300k even for one member of staff plus "normal" annual expenditures.
    2. Is the timeframe for the deliverables realistic?
      1. February 28th 2019:  Recommendations, including suggested texts, for an approach to 2019's fundraising amongst Samvera Partners and Supporters, complementary to a wider fundraising effort.  If practicable, an interim, or draft, report by January 23rd would be helpful for consideration at the Samvera Steering Group Winter Retreat.
      2. March 31st, 2019:  Report on the desirability of Sponsorship for Samvera Connect and, if appropriate, practical approaches to attracting it (the timing is in order to inform the Connect 2019 planning process)
      3. Partner meeting April 2019:  Interim report for feedback outlining the likely recommendations for a wide fundraising effort
      4. June 30, 2019:  Final, integrated report combining all the above into an annual cycle.
        Yes.

  4. Membership:  Given our brief, are there any other individuals we feel it would be useful to ask to join us?
    Before the next meeting, all asked to consider this. Are there any people we might invite to join us who have direct experience of successfully reaching out to communities for large-scale funding in the way we are being asked to consider?

  5. Immediate tasks
    1. 2019 Partner and Supported Fundraising call.
      1. Richard will circulate past examples and provide a list of previous contributors
        Contributors list at: https://docs.google.com/spreadsheets/d/1ws0pBfuZcdxN_UpnE8LGTtsox2-MyI_4jUbV3UqnDCk/edit?usp=sharing
        Fundraising letters: https://docs.google.com/document/d/1rawDb5Xe3U_VWvDGPYZkgO5-hAlRbZn9GwBuVKWpoIM/edit
      2. Whatever goes out in the Partner fundraising call needs to be compatible with our broader fundraising effort. Need to ensure the wording in emails doesn't cross work of others (eg Marketing Group, CMWG)
      3. need to have something in place by February as DuraSpace starts their outreach
      4. by end of January - Steering winter meeting is the 24th and 25th - would be good to be able to tell them our plans
    2. Sponsorship of Connect conference
      1. Need to recommend whether or not to seek sponsorship for Connect in time to inform this year's conference planning
      2. Sponsorship may be direct monetary gifts in return for recognition or payment for "table space" etc.
      3. All to gather examples of like conferences and how they handle sponsorship (or not). Ask other communities how it works for them.
      4. All to think who we might invite to sponsor (if anyone)
      5. Jessica shared sponsorship approach from UCSD conferences - takes time to build up a regular group http://campuslisa.ucsd.edu/sponsors/sponsorship.html
    3. Large-scale fundraising
      1. Do we want rolling feedback as we develop ideas? - probably better to work towards the Interim Report (Partner Meeting 29-30 April) and seek feedback at that point.
      2. All to think who we might approach for funds in this way (thought from Richard whilst writing up notes: How does this fit in with the 1% open source funding model? https://www.ericholscher.com/blog/2018/mar/9/one-percent-for-open-source/) Raffle, interaction, cross over in product with our community, Google Cloud, AWS, exposed to so many higher ed institutions in one go
    4. Other items
      1. Consider: how might service providers fit in - DuraSpace derives income from its registered Providers?
      2. Richard to set up team drive.  https://drive.google.com/drive/folders/1JmB-YB9ZGzNftjrE6kbrm4cWmIdu6qiz?usp=sharing


  6. Date of next call
    1. What day(s) are best for people?
      Wednesday - though that is problematic for Karen through February
    2. Dates for the next two or three calls?
      1. FYI: Richard is away 11-19 December but probably he or Jon should be part of the next call having experience of Partner fundraising over the last few years?
        12th or 19th December depending on Jon's availablility. Decision: 19th December
        9th January
        After 9th January set up a Doodle poll to agree future dates
        Richard to send out calendar invites

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