Page History

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• How-To: Editing an Item
  
  • Browse to an Item (while logged in as an Admin)
  • Click "Edit Item" from the "Context" menu
  • "Item Status" tab
    
    • Basic info about the item in question
    • "Authorizations" - Edits the permissions on this Item. (Not recommended to tweak unless you know what you are doing.)
    • "Withdraw" - Immediately withdraws the Item.  Withdrawing essentially hides the item and temporarily removes it from the DSpace archive. However, the item still exists, and can be restored by "reinstating" it.
    • "Move" - Moves the Item to a different Collection
    • "Make it Private" - Marks the item as Private. It is still in the archive but it is only accessible to Administrators until it is made public again.
    • "Permanently Delete" - Immediately deletes the Item. As noted, this is a permanent action and cannot be undone. The item is fully removed from the system.
  • "Item Bitstreams" tab
    
    • Allows you to add/remove Bitstreams (files) to/from the Item
    • You can also reorder Bitstreams, if multiple exist.  This lets you determine which bitstream is listed first on the Item page.
    • Bundles: In DSpace, Bitstreams (files) are kept in "Bundles" (essentially just groups of files).  There are three main Bundles which DSpace handles automatically:
    • ORIGINAL : These are files which were uploaded when the Item was created/deposited.  These are also the files that are available for download/viewing within DSpace.
    • LICENSE: This is a "hidden" bundle which stores an electronically signed copy of the deposit license (which was signed when the Item was deposited).  It is only viewable to Administrators.
    • THUMBNAIL : If one (or more) of the files in the "ORIGINAL" bundle were images (BMP, GIF, JPEG, PNG), then DSpace will automatically generate a Thumbnail version for display. The auto-generated thumbnail is stored in this Bundle. Note that thumbnails are generated via a service that runs overnight, so thumbnails for ideas added will not appear until the following day (i.e. allow for up to a 24-hour time period to elapse before thumbnails may be generated and available).
    • TEXT : If one (or more) of the files in the "ORIGINAL" bundle were common textual formats (HTML, Word, PowerPoint, PDF, Plain Text), then DSpace will automatically generate a plain text version of the document (for its search within document feature). The auto-generated plain text file is stored in this Bundle.
  • "Item Metadata" tab
    
    • Allows you to directly edit the Qualified Dublin Core metadata associated with this Item.
    • BE CAREFUL. It is assumed you know what you are doing. Metadata changes here are not validated in any way. So, anything you save will be accepted as-is.
    • You'll also notice here that there are several hidden metadata fields that are automatically generated/updated by DSpace (namely "dc.description.provenance" and "dc.date.accessioned")
  • "View Item" tab
    
    • If you've made any changes in the above tabs, this tab lets you "preview" what the new Item page looks like. That way you can quickly fix problems if you notice anything.
  • "Curate" tab
    
    • Similar to Communities & Collections, you can also run basic "curation" / reporting scripts on individual items.

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