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  • Samvera Partner Call - February 9, 2018

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Agenda:

  1. Amend and approve this agenda

  2. Samvera Partner meeting - fall 2018

    1. Should we attach a Partner meeting to Connect 2018 at the University of Utah (8-11 October)?

      1. Discussion and feedback from email responses: Brian, Richard & Utah colleagues had a call to determine when a Partner meeting could fit in the schedule. About 6 responses so far: yes, we should have a partner meeting, but no agreement on when. Still up in the air. We need to make that decision today. 
    2. ...and, if so, when?  

      1. Decision needed urgently so that arrangements can be made for rooming and hotel block dates. Could have the meeting the Sunday before the Connect meeting or close Connect at the end of Thursday and have the Partner meeting on Friday. Or we could formally finish Connect at Thursday lunchtime and have the Partner meeting Thursday afternoon and Friday morning. Richard suggests from experience that people head for the airport at lunchtime on the last day. On Sunday, the Utah Library would be closed, so there would be a cost to open it for a Partner meeting. 

      2. Discussion: Karen Cariani, Dan Coughlin, RIck Johnson agree with Richard's suggestion. Simeon Warner asked if Connect was fixed; could the Partner meeting occur on Thursday and shift Connect? Utah has flexibility that week. Karen Cariani: Splitting Partner meeting between two days can decrease productivity; could we concentrate into Thursday afternoon? Nabeela Jaffer wondered if Connect could happen Monday - Wednesday evening, Partner meeting on Thursday. Linda Newman suggested that a solid afternoon without breaks is not enough for a Partner meeting; not sure that a day and a half is enough. It's not just that people leave at midday, we seem to run out of time – we need as much of 2 days as we could give ourselves – want to have the Partner meeting first. Ésme Cowles agreed, suggested we start Connect on Monday, which would give that day over to travel for Connect attendees. Brian asked about workshops; if we moved Connect, would those be Monday or Tuesday? Richard said if we moved Connect, workshops would happen on Tuesday. Mark Bussey: Frontloading the Partner discussions creates opportunities for more facetime over Connect; don't want to counterprogram with workshops. Linda Newman: Partners on Monday, schedule a partner dinner on Thursday evening to wrap things up that might not be completed on Monday? Just want to make sure we have enough time to get through our business. Mike Bussey: Not all Partners will be able to travel; if we were intentional to charter any follow-up groups, we could plan on a call-in recap shortly after Connect. There was agreement that this was a good idea.
      3. Richard Green recap: Proposing all-day Partner meeting on Monday, workshops on Tuesday, Connect on Wednesday - Friday lunchtime, though could make some time Friday afternoon for working groups who want to take advantage of that. 
      4. Brian McBride question: How many are we expecting? What kind of facilities do you need? Would streaming be of interest? Richard Green answers: 30-35 people in the room at Evanston, just a big square room. As to streaming, if it could be done easily and inexpensively, it might be nice for those who can't be there – audio-only would probably be fine. Ryan Steans answer: Capturing audio for 35 people speaking at different volumes is difficult. Would need multiple mic points and a single speaker back to the room. Richard Green: Question about how many people would use it if we set it up. Mark Bussey: Had call-ins in Spring, very intentional contingent on a good setup. Nabeela Jaffer: Stanford room was much smaller than Evanston. Mark Bussey: Reinforcing summary call-in event at the end to include people who may have had diffic
    3. Note from RG:  I've taken the liberty of inviting Brian McBride from the University of Utah to join this discussion in order that any questions about local facilities etc can be answered immediately.  I've also moved this item to the top of the agenda so that he does not need to sit through the Governance discussion!  Hope that's OK...


  3. Check-in on Governance Working Group (Ryan Steans, Mark Bussey)

    Wiki page with charter, notes from each meeting, etc.


  4. Announcements, any other New or Old Business
    1. Richard Green: Steering Group working on funding call for 2018. There will be an email in a few days, but if there are any Partners who want to be part of that call, get in touch with the Steering Group. 

  5. Choose moderator/notetaker for next meeting
    1. Moderator: TBD
    2. Notetaker: TBD

  6. Adjourn

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