2019-05-09 AG Agenda and Notes

WG reports

   Technical, Outreach, Sustainability

Initial survey draft

next in-person Summit, who should we be aiming to have at the meeting; when/where?

Erin recommends picking one co-location meeting and seeing how it goes. Sayeed recommends asking for a December 2019 CNI session to pitch the community. It can be a challenge to add a day onto an existing event.

An online forum, similar to the one ArchivesSpace did recently, could be another option. Bolster participation from locations with travel limitations in place. Sayeed has seen a similar event but it was a high order of magnitude of work.

What is the goal for this event? A firm pitch for financial and other support for the project. The forum for ArchivesSpace was about encouraging users to become advocates and take ownership of the project. It would be great to also make a financial pitch to the people who can mkae that decision as well. 

Community building, networking, learning who is working in the space. 

A virtual forum would be more one-way communication; don't really get the peer-to-peer relationship building that happens from the in-person meetings. Instead of one event a year, the Fedora project uses the concept of user group meetings, yearly and regional. Can offer support to these in addition to a virtual forum. 

Here's a link to the ArchiveSpace online forum: 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/802127927/ArchivesSpace+Online+Forum+2019

Here's a link to a type of Fedora user group meetings that are held in-person in a variety of geographic locations: https://wiki.duraspace.org/display/FF/Fedora+User+Groups

Group interested in an online forum and user groups but would still like to find a meeting for co-locating and having a one day forum. 

John connected with Cesar Olivarez from CONYTEC in Peru, looking to implement ARKs in DSpace for the 300 repositories in Peru. John has been talking to a DSpace developer about how to implement ARKs in DSpace.

Brian: discussed the founding member concept. Erin suggested getting David Wilcox involved and doing some interviews to generate detailed options to add to the survey. Ask also what is the level of ARK use, what contributions exactly are available (contribute financially with specific amounts, contribute time and development, event planning). Used cognitive interviewing technique to develop a good Fedora survey, helped to remove jargon and shorten survey time, 110 responses in two weeks. Erin and David are fresh off of that initiative. 

Bulletin or update to expression of interest list who are not on the working groups. Wanted to send the initial survey to them. Should they get a separate update? A bimonthly or monthly email update, VIVO does this for those who are interested, would be a lighter lift. A monthly newsletter would be a heavier lift and would be something from the outreach group. At the end you can always say, we would love to hear from you and love you to contribute in the following way. This could be a more direct way to share information, could be gin with a simple message and links out to existing information to share the progress being make and make any specific asks. Keeps the project in their mind. 

An example of a VIVO update: 

John travel and promotion update: CNI, DuraSapce Summit, persistent identifier meeting in Portland. Best feedback has been that being able to do anything with ARKs is a blessing and a curse. People want to be able to get started with identifiers. Best practices per discipline/sector would be valuable. Museum community has a particular set of concerns, as does scholarly communications, and repositories.