Friday, May 24 at 11:00 EST

Attendees

LG and SG members:

Paul Albert, Ann Beynon, Robert Cartolano, Mike Conlon, Tom Cramer, Federico Ferrario, Anna Guillaumet, Christian Hauschke,  Doug Hahn, Violeta Ilik,  Dong Joon (DJ) Lee, Mark Newton, Virginia (Ginny) Pannabecker, Jean Rainwater, hannah sommers, Julia Trimmer, Terrie Wheeler, Alex Viggio, Joe Zucca

Duraspace:

Erin Tripp, Andrew Woods

Attendees: 

Paul Albert, Ann Beynon, Mike Conlon, Tom Cramer,  Federico Ferrario, Doug Hahn, Violeta Ilik, Andrew Woods, Terrie Wheeler,  Alex Viggio, Christian Hauschke, Julia Trimmer,hannah sommers

Regrets:

Note taker

Connection Information

Join from PC, Mac, Linux, iOS or Android: 

https://duraspace.zoom.us/my/vivo1

Or iPhone one-tap :

    US: +16468769923,,9358074182#  or +16699006833,,9358074182# 

Or Telephone:

    Dial(for higher quality, dial a number based on your current location): 

        US: +1 646 876 9923  or +1 669 900 6833  or +1 408 638 0968  or +1 408 638 0986  or +1 646 558 8665 

    Meeting ID: 935 807 4182

    International numbers available: https://zoom.us/u/cex8G1kjQ

Agenda

1. Forming the new Leadership Group and Steering Group (Julia/Mike, 5 minutes)

May 22 - 31 Nominations for the Bronze election
June 3 - 14 Elections for the Bronze election
June 17 - 28 Nominations for the Community Member election
July 1 - 12 Elections for the Community Member election
July 12 (Rescheduled) First meeting of the new LG.  Name chair and elect SG.
August 2 First Steering Group meeting

2. Membership update and budget adjustments (Mike, 10 minutes)

3. Early discussion for VIVO conference 2020 (Julia, 10 minutes)

4. VIVO’s objectives with Lyrasis: http://bit.ly/2JwazKi  (Julia/Mike/round table discussion, 30 minutes)

• Which of these goals seem like priorities to you/your institution?
• What are options for moving forward to work collaboratively with LYRASIS on these goals?

5. Aligning community VIVO development with "Product Direction" (Andrew, 5 minutes)

Notes

Governance:

Steering & Leadership Groups renewing now; Bronze Membership elections will start the process. See schedule in Agenda (item 1, above). 

Kristi Searle at DuraSpace won't be able to support the elections; mostly being done by Julia (thanks!) with advice from Mike. If anyone has questions or input, please contact Julia. Nominations for Bronze members to the LG must come from Bronze members. 

Membership & Budget 

Penn not renewing. Historically never were able to launch a VIVO project. High level buy in not there to renew this year. 

Cornell not renewing with VIVO this year; shifting support to DSpace. 

Conference revenue projections in original budget seem overly optimistic. 

Proposal: create a revised budget for the year; can't go over budget. Call for volunteer to join Mike & Julia. 

Terrie can help (with some scheduling); Hannah Sommers can help. June 20-21 looks like a promising time to schedule. Julia will Doodle for a time. 

VIVO Conference 2020

Expert Finder Systems Forum – March 2019. Ann, Alex, Hannah, Mike, Julia were all there. Discussion about co-hosting this event in 2020; would be co-branded (half VIVO, half Expert Finder). Similar format to VIVO Conference. EFS Forum had good cross-section of attendees–data analysts, other people. Julia & Alex have talked to 2 people from Florida State (EFS) in organizing this; would be at Florida State. Will generate a proposal for this group. Steering had concerns in discussions about positioning of PURE and Elsevier User Group at the meeting; this seems like it may be manageable at this point. Concerns?

• Tallahassee is a tough choice for international and US travelers. There are much better locations. (Note taker: it's also hard to spell correctly)
• Would hitching VIVO to EFS preclude non-profiles type use cases? Such as Research Intelligence. No; openness at both levels. 
• Would sequencing the two events, with a common day, be a good approach? Potentially good idea; requires discussion. But we also want to be sure others (such as PURE users) get exposure to VIVO topics & community. Combined meeting could be good for not splitting the audience–don't want to lose out. (Another vote for not-Tallahassee.) Note that EFS was a one time event; VIVO has been meeting for 10 years. Is VIVO losing momentum? Can a co-located conference generate more revenue for VIVO? (Probably not.) What about Europe? Christian thinks not worth going to the US for such an event. Research intelligence might be a good hook, but expert finding is for mktg depts with less $. Federico says expert finders are an interesting use case, but maybe not worth going to the US for. This is really important discussion for LG to be having. EFS forum had a lot of energy, but Elsevier may have been providing both fiscal sponsorship and some organizational support. Who would be fiscal sponsor (legally sign for expenses) for the conference? Interest in this not being Eslevier. Would Columbia be an option? North East would be great. Violeta already organizing another event in 2020 though.  

Lyrasis Objectives

Comments on http://bit.ly/2JwazKi: 

• Some objectives seem less concrete (how would "identifying mutual benefit" manifest itself). 
• Hosted VIVO seems provocative.
• LYR should be an asset on mktg more than DuraSpace
• Governance & autonomy is key; this is well put.
• Tapping into LYR markets & communication channels is a big opportunity for VIVO
• Governance should happen quickly
• Support should happen quickly
• Growth needs to be the focus. 
• Good statement overall.
• Gov. Obj 3: how would we identify mutual benefit? What does that mean?
• Kristi & Carol at DuraSpace have been great with mktg; if we think VIVO mktg challenges came from DuraSpace, we may need to also think how VIVO could be better at providing mktg messages, channel, focus, content, etc. 
• The option of hosted services should be discussed very carefully and with inclusion of current and potentially future service providers

• This is a lot of objectives; are there specific, "top 3" priorities we might focus on?
• It would be good if Erin were on the call / could join this discussion
• What about experiences from other projects? AW says there have been conversations about ideas and people being pooled in the new division, not being segmented. 
• How should Leadership Group be engaged in these discussions? Is a big meeting useful? Should the first meeting be of the LG on this document?
• We need a simpler product. Something that opens up VIVO to adoption by much smaller sites, such as LYR members. Hosted services could be key to this. Also VIVO Scholar (but not clear where that is)
• VIVO in LYR mission? Important. (See #4, Governance)
• What would a VIVO mean for archives, or museums? Interesting thought exercise.