Date

• Tuesday, April 22, 2014

Time

• 10:00am Eastern/14:00 UTC

Dial-in

We will use the international conference call dial-in. Please follow directions below.

• U.S.A/Canada toll free: 866-740-1260, participant code: 2257295
• International toll free: http://www.readytalk.com/intl
  
  • Use the above link and input 2257295 and the country you are calling from to get your country's toll-free dial in #
  • Once on the call, enter participant code 2257295

Future DCAT Meetings

Mark your calendars with the next several months of DCAT mtgs - time will be 10am Eastern/14:00 UTC:

May 13
June 3 (date changed because of OR14)
July 8
August 12
September 9
October 14
November 11
December 9

Attendees

• Bram Luyten (@mire) - @mire
• Elin Stangeland - University of Oslo
• Iryna Kuchma - eIFL.net
• Jim Ottaviani - University of Michigan
• Lilly Li, Texas A&M University
• Maureen Walsh - The Ohio State University
• Sarah Potvin - Texas A&M University
• Sarah Shreeves - University of Illinois at Urbana-Champaign
• Sue Kunda - Oregon State University
• Valorie Hollister - DuraSpace

Discussion Items 

Discussion Notes 

1) News  

• Sponsor Summit summary blog post provides a nice summary, includes links to all the notes and slides
• New project director for the DuraSpace project VIVO: he will coordinate work, facilitate conversations about priorities, identify resources and organize communities around grant-seeking
• Metadata team mtg next Tuesday?: was supposed to be today - Val to send Doodle to reschedule; OR14 DCAT attendees: Bram, Elin, Val, possibly Sarah P-will know by Friday, Sarah S.
• from Bram/@mire: Mirage 2 should be out tomorrow!

2) Call for Chairperson

• looking for someone to help lead/facilitate DCAT,  Val will continue to be involved in DCAT
• no specific deadline to identify someone
• term? a minimum of 1 year seems to make sense 
• let Val know if this is something you would be willing to do or want to discuss more 

3) Sponsor Summit Debrief

• about 60 sponsors from all levels, mix of roles - library directors or key decision makers at institutions
• DuraSpace and the Board of Directors provided an overview/State of the Union
  • funding sources has diversified, no longer as dependent on grants
  • have expanded board of directors from 6 to 11 members
  • each project steering group has board representation to better represent project specific interests
  • 70% increase in sponsorship support in 2013 - primarily from larger $s coming from current sponsors
  • established project steering groups for all projects (Fedora, DSpace and VIVO), all at different stages - but goal is to tightly engage stakeholders by connecting fundraising to project governance
  • key strategic work for 2014 is to continue to move to sustainable business model by moving to membership model (vs. sponsorship)
    • which will connect project governance with membership contributions and will deepen community engagement
    • goal is to bring in more members (some institutions can't become a "sponsor") and deepen commitment of current sponsors by providing members a direct say in project

• • proposed project governance model: Project Governance Template Draft 3-5-2014.pdf

• DSpace Update - presented by Stuart Lewis representing the DSpace Steering Group
  • current focus of Steering Group is on sustainability and governance issues as they relate to a common vision
  • GitHub unlocked the code contributions - larger number of contributors and committers - 59 developers
  • over 1600 institutions using DSpace - only 1/5 in North America where most sponsorship comes from - developing strategies for increasing sponsorship outside North America is a key task for the new steering group
  • DSpace Vision survey to come up with unified vision
    • focus on IR user case
    • software should be lean and agile
    • core software functions should be extendable
    • should be configurable to interoperate and support digital scholarship as it evolves
    • low-cost hosted solutions and deployments should be encouraged

• Other Speakers from Fedora, VIVO, DPLA, SHARE, DPN - read about in summary

• DSpace Breakout Session
  • Governance
    • brainstormed ways to engage with users outside of North America - consortia and developing countries - need to engage them both in financial support of DSpace as well as the vision (currently working on developing a discounted membership level for developing countries)
    • role for DCAT in evolving governance model - up for discussion (it seems clear that steering group members view DCAT as having a key role in the community - perhaps formalized as a "working group" under the new model)
    • good governance more important than representation: current software development process is not representative – one camp wants an enterprise system, another wants an out-of-box system – need to reconcile/manage the two
    • DSpace Project Manager – person who will coordinate work, address the fragmentation in code, facilitate conversations about priorities, identify resources and organize communities around grant-seeking.

• • Membership - Steering group will develop membership model, should consider in-kind contributions and those users who are under-resourced

• • Roadmap
    • need shared roadmap: need more than 5-6 points, explain what it means and why it matters, what resources needed and some examples
    • draft a high level roadmap and get input from community and DCAT
    • ideally roadmap needs to be presented at OR14 with the goal to generate buy-in, shared vision

• Activity since Summit
  • Steering group has agreed to an initial membership model for 2014: ProposedMembershipandGovernance4-10-2014-1.docx
  • Tim working with a group on roadmap (DSpace Technology Planning Group), includes DCAT members Maureen Walsh and Sarah Shreeves, beginning of their work is here: DSpace 2014 Product Plan  
  • Mtg with Steering Group and roadmap group to discuss governance and roadmap May 8-9
    
    
• Summary of comments/questions about Summit discussion
  • What will DCAT's role be? Will DCAT be a working group? If so, do all DCAT members have to come from member institutions as indicated as a requirement for working groups in the docs? Val: No formal proposal/agreement on changes to DCAT current role, but it seems likely that DCAT would be considered a working group under new governance model. Can't see the DSpace Steering Group excluding anyone from working groups (Committer/contributor group, DCAT, etc) because they don't come from member institutions – in fact they want to find more ways to engage the broader community. Sarah S echoed that sense from the DSpace mtg.  
  • We were never notified that the Vision Group work was complete. Elin to send msg to Stuart to ask him to send a msg to Vision group - notifying them that it's work is done and a bit of info about roadmap group.
  • Val to make an effort to keep DCAT more in the loop of steering group work on governance and membership – help find ways to provide DCAT feedback to steering group. 
  • Vision group and DCAT never got detailed survey results - Sarah to email to DCAT. 
  • Iryna - willing to help w/how to engage developing countries; $250 seems like very reasonable entry point for larger institutions in developing world 

Action Items   

• Val to send Doodle to reschedule metadata mtg: http://doodle.com/udfkbipwsqc7mza4#table
• Elin to send msg to Stuart to ask him to send a msg to Vision group - notifying them that it's work is done and a bit of info about roadmap group
• Sarah to send detailed Vision survey results to DCAT
• Metadata team needs to update draft mapping
• Metadata team - need to find someone who knows about metadata in Europe to sit on OR14 panel - possibly Jessica Lindholm?
• Lilly Texas A&M has patch, will submit in the next few weeks.
• Lilly has talked with Texas A&M developers, looking at if they can contribute
•  &  To be discussed at the next DCAT mtg: identify parameters - types of config changes that would be helpful - uploading input forms, changing themes, things that you can switch on/off, (not everything). DCAT look through config file for DSpace 4 and identify what would be most helpful to include. Elin will download 4.0 config file - DONE. Include discussion/question about JSPUI/XMLUI.