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The VIVO Implementation Fest (I-Fest) is an annual event that provides an informal setting for new and prospective adopters of VIVO to mingle and work in an informal setting with long-term VIVO community members. Four annual I-Fests have been held to date, with the timing intentionally about 5-6 months ahead of the Conference to not compete for attendance. The I-Fest has a strong flavor of a community-driven event where vendors are allowed to attend but don’t sponsor or give demos except within the context of informal discussion.
The first two I-Fests were focused on communicating knowledge about VIVO through presentations, while more recently the mix has shifted to become more interactive, with open discussion and work sessions that allow community members with experience to help answer the questions of those new to the community. A major goal is to build the confidence and inter-personal networks of newcomers and to highlight the contributions in code, ontology, documentation, and effort by those attendees who come with experience to share.
Wiki documentation suitable for attendees leading up to the event and showing notes, photos, and outcomes afterwards
A successful I-Fest, documented via an attendee evaluation survey
2015-02-17 4th planning meeting -- confirm schedule, review attendee count, confirm logistics
2015-03-03 Final planning meeting
Completed: | ||
Identify core planning team; hold first meeting | 2014-12-12 | |
Second planning meeting | 2015-01-16 | |
Blog post, wiki page, and registration survey posted | 2015-01-16 - 2015-02-02 | |
Solicit members from the community | 1 week | 2015-01-29 |
Third planning meeting |
| 2015-02-03 |
Develop charter and open for review | 1 week | 2015-02-02 |
Fourth planning meeting -- confirm schedule, review attendee count, confirm logistics |
| 2015-02-17 |
Hold fourth planning meeting | ||
Final planning meeting | 2015-03-03 |
Melissa Haendel, OHSU - task force lead
Nicole Vasilevsky, OHSU - facilitator
Michael Conlon, UF – member
Violeta Ilik - Northwestern University - member
Jon Corson-Rikert, Cornell - member
Don Elsborg, University of Colorado, Boulder - member
Eric Garbin, University of New Mexico - member
Layne Johnson, DuraSpace & VIVO - ex-officio member
Paul Thompson, Dartmouth - member
Julia Trimmer, Duke - member
Alex Viggio, Symplectic - member
Dates listed above in suggested schedule. 3:00-4:00 pm, Eastern.
Toll-Free Access Number:
1.800.977.8002
Participant Code:
553345#
Solicit participation from community via appropriate mailing list(s)
Announce task force creation and progress on relevant Working Group calls.
Create a page in the VIVO wiki (wiki.duraspace.org), with child pages for agenda, notes, and additional information
Use vivo-2015i-fest at vivoweb.org mailing lists
Google Docs Folder - repository for notes, registrants, and I-Fest related artifacts
Solicit agenda items from task force members 3 days before meeting
Prepare agenda and distribute no less than 24 hours before meeting