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Date

04 Feb 2015

Attendees

Jonathan Markow

Michele Kimpton
Valorie Hollister
Tim Donohue

Leadership group:
Amy ?
Steve Gass- MIT
Wally grophost- George Mason
Bill Ingrim- U of Illinois
Anne Kingsley- U of Cambridge
Sarah Lee- U of Hawaii
David Lewis- IUPUI
Joue Morere- FCCN Director, Portugal
Ingrid Parent- UBC
Andrew Frieter-Imperial College London
Washington B.-Brazilian Inst
Jamie Schumaker- U of Illionois- Ohio
Kristi Park- TDL
Maureen Walsh-Ohio State
Lieven-@mire
Richard Jizba-
Stuart Lewis-Edinburough U
Valorie Hollister
DuraSpace
@mention a person to add them as an attendee and they will be notified.

Goals

Set goals, objectives or some context for this meeting.

Discussion items

Time	Item	Who	Notes
5min	Introductions and announcements	All	Notes for this agenda item
	Leadership Group Role (Please review the following: https://docs.google.com/a/fedora-commons.org/document/d/1CCLrw3Bbak6Ws8ni3WzyCWf8FkZsQVaqJlLsnb2t518/edit
	The DSpace 2014 Financials (Please review: https://docs.google.com/a/fedora-commons.org/spreadsheets/d/1sMR8W5LCD9WclRdCVwtnkGHZcp79cJOROKomBjoHfow/edit#gid=100421831
	DSpace Strategic Direction
	Future meeting schedule

Notes

David Lewis is new steering group chair

Steering group can all participate on Leadership group calls

Roles of steering and leadership

Steering meets more actively and has closer oversight of the project, and typically works closely with Project Manager

Works with steering to set direction and manage projects

Leadership approves of key issues like budget and community direction

Budget

Budget presented https://docs.google.com/spreadsheets/d/1sMR8W5LCD9WclRdCVwtnkGHZcp79cJOROKomBjoHfow/edit?usp=sharing

Questions on amount of indirect cost, Michele responded 15% of overall expenses if you include office and administrative expenses, this is documented in our audit. Peoples time is directly allocated to each project monthly, based on how they spend their time. For activities such as participating in the DuraSpace board meeting- that time gets allocated across each project and service equally.

Leiven asked if Budget includes DSpace direct time, and Jonathan clarified it does not. DSpace direct has its own separate budget. Tim allocates his time monthly, for the year Tim spent 65% of his time on DSpace.

Lieven asked if there were any retained earnings for DSpace from prior years. Michele responded no, as this is the first year DSpace actually has a small reserve. Last two prior years there was a net loss. You can find Acts for 2013 on google doc.

Discussion of DSpace strategic direction

We would like to bring the leadership group up to date on discussions with the steering group

We have many DSpace users, over 1600

Many of large institutions are feeling they are outgrowing DSpace for additional use cases

Where are the pain points?

Where should it be growing and how should it be growing?

Have 2 categories of organizations- those that need it to grow and most likely need the platform to be re-architected, and those satisfied with the incremental growth.

Each release has been really impressive with new features

Increased contributions from our key service providers

Tried this year to increase funds to hire product manager

However, could not raise enough funds, so Bram and Maureen led an effort to determine what the key use cases are among a broad set of international users.

In Leui of a Product Manager, we have asked James Evans from Open Repositories if he would contribute his time to organize the information:community survey, vision group work, and use cases

put together road map, look at highest priority use cases

That is an initiative that will get off the ground shortly- worked out an arrangement for Open Repositories to synthesis material and come out with recommendations- working with

Steering, leadership, stakeholders

Questions-

What would be the process for steering and leadership to review the recommendations made by James and the working group?

We need to layout a process. Suggested timeline:

April 15- put proposal in place to steering for comment,

May 15-put in front of Leadership for validation

June 15- present to OR2015

Summary of work on wiki:

vision work https://wiki.duraspace.org/display/DSPACE/DSpace+2013+Vision+Discussions

dcat use case: https://wiki.duraspace.org/display/DSPACE/Use+Cases

Steering comm to review the scope of James, and how the process will work.

Need to talk about DSpace 6.0 contribution early on to get input and start discussions around that.