April 3, 2015, 1 PM EST

Attendees

Dean B. Krafft, Jon Corson-Rikert , Kristi Holmes, Melissa Haendel, Paul Albert, Mike Conlon, debra hanken kurtz, Jonathan Markow, Robert H. McDonald

= note taker

All attending

Dial-In Number:  (209) 647-1600, Participant code: 117433#

Agenda

Notes

I. I-Fest wrap-up

• Regarding ontology, we only had less than two hours due to the importance of brainstorming key open issues and priorities for the whole community
  • a deep concern that the ontology is still in a state where it's not easy to contribute and no FTE to work on it – have to get the ball rolling
  • need to get ontology people together again soon – can we plan a working meeting at the Conference - a come and do workshop vs. come and learn
    
• Also need to summarize and disseminate our notes to the community
  • Perhaps we can cross-reference those ideas to upcoming task forces; it was a great format not having people separated off so much of the time
  • But we saw the community was looking for the opportunity for a big group think instead of going off into smaller rooms to do work
  • The latter has to happen
• The only working meeting we currently have at the conference is the Leadership Group meeting Wednesday afternoon
  • If we want additional working meetings, it may take people out of the conference
  • Symplectic will likely want to do their North American Saturday
    
  • A working dinner after the leadership group? Or get a meeting room Tuesday afternoon to work on specific areas
• Need to round up presentations as a complete set on Google Drive
• Will conduct a survey of IFest attendees.

II. Conference update

• Had a call with Designing Events, DuraSpace, Kristi as current conference chair, and Mike as past conference chair
• Goal to clarify what needs to be done
• Talked through some of the deadlines and adjusted the timeline around the program
• Talked a bit about sponsorship, which will become a conversation in DuraSpace with Mike – please think about people to suggest
  • Will need help with sponsorship effort.
  • Will need help with program development
  • Keynote speakers
    • Two invitations currently out.  Expect to hear back within a week.
    • Potential invited speakers – need four.
      
      • the conference is only about 1/3 technical – scientists, librarians, vision-oriented people
      • a good way to bring in people who have been contributing or could be 
      • could be more from the journal perspective this year
      • since we're now firmly established as a conference, we can branch out to additional speakers.  Our membership model clarifies roles.
  • Program committee – please send suggestions – people we'd like to engage
    • In the past we've reached out to the vivo-dev-all, vivo-imp-issues, vivo-ontology and then push things out through the Constant Contact list that Designing Events
    • Will also include governance groups.
  • Reviewing workshop submissions – are there any strategic workshops we want to offer
    • • Need an Intro to VIVO every year
      • Can teach one on research impact with help on how to dump info from a VIVO to a CSV for a biosketch or impact analysis
      • Extending your ontology
    • Need six half day workshops – we have five submitted.  A full day counts as two half day
    • No steering committee members can teach in the afternoon – conflict with Leadership Group meeting
    • Decisions on acceptance and scheduling due early next week.  Required to open registration

III. Tech lead search update

• Have a search committee, a job description
• Will circulate the description to work group leads
  
  • As a possible time saver, feeling that the description has been out here for weeks and need to get going
  • Say we will post this Wednesday; we need your comments by COB Tuesday to get ready to post
  • And good to ask for input on the types of questions to ask the candidates
  • Tech leads will participate in group interviews with various stakeholders – a complete itinerary for candidates, like a faculty search, where we get a lot of input from a number of groups
• Post on Wednesday on DuraSpace website
  • Communication plan will be developed and coordinated by Duraspace
    • Include blogging and tweeting for Wednesday
    • Should be communications from DuraSpace to the VIVO community list on google groups and to other DuraSpace lists, to DLF, CNI, and other library lists so cast a wide net
    • Spread the word in person at CNI
• Exciting to have this going out – starting to pick up momentum with task force formation
  

IV. Upcoming meetings – Barcelona, Brisbane, Bethlehem

• Mike will be out April 19-27 for a trip to India (Mumbai) by way of Dubai related to UF work
• Mike is going to Barcelona for the CASRAI/ORCID meeting May 18-19
  
  • Will have a prep call ahead of time to talk about driving home the data standards message
• Kristi will be leading one of the NISO working groups on metrics with Mike Taylor from Elsevier
  • • Should that group be merged with the attribution working group under Force 11? Will compare membership
      
• (Not discussed)
  • Mike will be attending the VIVO Australia meetings in Brisbane in June
  • Need to develop a submission for the International Semantic Web Conference to be held in Bethlehem, PA in October. Abstracts due April 23.

V. Steering Committee 2.0 (Deferred)

• Look at the proposals Mike included with the agenda.  Review for next week.

VI. Planning for Leadership Meeting in May (Deferred)

• Need to find a date and start on the agenda, plus get material back to them, in particular the Steering Committee augmentation plan
  

VII. Additional Business

• Exploring SciENCV (Not discussed)
  • Difficult to use
  • No pick list for universities
  • Would be very helpful to import VIVO profile information into SciENCV
• Task forces we talked about last week are moving forward.  Will solicit community for additional volunteers
  

The meeting adjourned at 2:03

Action Items

• IFest Jon Corson-Rikert IFest Survey – administer and tabulate results
  

• IFest Mike Conlon Summarize Wednesday discussion and send to community
  

• IFest Jon Corson-Rikert Contact speakers regarding missing presentations on Google Drive
• Conference Kristi Holmes will organize a follow-up planning call
• Conference Mike Conlon will include conference volunteering in message to community
• Tech Lead Mike Conlon will distribute job description to work group leads
• Tech Lead Mike Conlon will convene search committee
• Tech Lead Carol Minton Morris will develop a communication plan for the job announcement
• Tech Lead An army of steering committee members and Duraspacers will post the news of the job description to all the corners of the earth and encourage retweeting, reposting.
• Tech Lead debra hanken kurtz and Dean B. Krafft will share the posting in person at upcoming CNI meeting
• Task Forces Mike Conlon will solicit volunteers for task forces via email to working groups
• Travel Mike Conlon will organize a prep meeting regarding the CASRAI/ORCID prior to the meeting
• Steering Committee 2.0.  This group will review proposals for discussion next week.