Introductions, discussion of task, deliverables, how to do the work
Discussion items
Time
Item
Who
Notes
10 min
Introductions
All
10 min
Review agenda
Mike
20 min
Review the charter
All
Discussion, questions, refinement of charter
20 min
Work process
All
How do we define the inventory, how do we create the inventory?
Notes
Inventory
keep it simple – have all the tools we need, but not multiples
characteristics
name | URI/locator | purpose sentence | date information (date recorded; last updated) | owner/stakeholder/stewardship | public/private
if we don't know the steward that's a red flag
if private, logins required– move toward single sign-on with VIVO account that can be passed from person to person
do we want a category?
assign a status and/or recommendation
archive, update, or current, with a reason for recommendation
Wiki – for communication within the project
there's the main wiki space, then a set of other spaces
pages in the wiki are not assets – too much detail
vivoweb.org – for communication beyond the project and for outright newcomers
is the blog a separate asset? inclined to think of vivoweb.org as one asset that is managed as a communications tools
conference-related assets
probably has several parts
mailing list/CRM
archive of presentations (presently on vivoweb.org)
website
mobile app
sponsor materials
photos
sometimes these overlap VIVO project assets – e.g., a list of prospects
Google-hosted assets
groups and associated email lists
we could enable Google Groups for Business – a free add-on that has to be enabled
can use groups to control access to Google Drive folders
calendars
docs and folders
work well from a productivity point of view (e.g., for the I-Fest), but hard to control from a management point of view (e.g., the implementation and development call notes that are group-edited during calls)
we can use them for drafts and
Google map of VIVO sites
Atlassian-related assets
wiki
JIRA and plugins
other tools?
things we have and are not using (well)
http://vivo.ideascale.com
GitHub issues – if we are not using, document why
GitHub pages – we have it but it's 3 years old
SF landing site at http://vivo.sf.net
other Atlassian plugins or tools we may have access to via DuraSpace
sourceforge wiki (no longer linked from the vivo.sf.net landing page)