HydraConnect Host Committee Meeting Minutes

Attendees

Budget link

Discussion

Eventbrite

The Eventbrite site https://www.eventbrite.com/e/hydra-connect-2016-tickets-25488441615 has been set up, with the majority of the text copied from last year’s site. Steven will email last year’s connect2015 address and cc: Richard Greene to see about setting up an email address for this year. The account for receiving the money from Eventbrite has also been set up. We need to finalize the ticket price and settle on an on-sale date – June 1 was suggested.


BPL catering

Duraspace may be able to provide a letter indicating that they are the financial proxy for Hydra, so we can get the non-profit discount from BPL catering. We haven’t heard back from Duraspace yet. Steven will follow up this week.

Otherwise, BPL catering provided a new quote that came in at over $28,000, or $98 per person, with 2 food stations and 3 options: a cheese, fruit, and crackers selection; Middle Eastern selection; or bruschetta. Steven will ask for a quote with a cash bar and investigate increased prices over the last quote. Overall, feeling was that the increased cost was worth it because it gave people a chance to socialize.


Sponsorships


Other budgetary considerations


Other items

The next call has been rescheduled to May 26 so we can finalize a ticket price before the 1st. Any updates re: the budget or sponsorships will be sent over email in the meantime.