Attendees

Leadership and Steering Group Members

Ann Beynon, Mike Conlon, Julia Trimmer, Robert Cartolano,  Andi Ogier,  Lauren Gala, Eric Meeks,  Alex Viggio, Dong Joon (DJ) Lee, Paul Albert , Mike Conlon, Dean B. Krafft,  Mark Newton, Julie Griffin, Terrie Wheeler, Joe Zucca, Tom Cramer, Jordi Cuní (for Anna Guillaumet)

= note taker

Project Staff

debra hanken kurtz, Andrew Woods, Erin Tripp

Regrets

Jean Rainwater, Anna Guillaumet, Hannah Sommers, Federico Ferrario

Connection Information

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    Meeting ID: 935 807 4182

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Agenda

1. Review of agenda items and processes. (5 mins)
2. Introducing two new members: Jordi Cuní representing SIGMA for Anna Guillaumet and Frederico Ferrario from Cineca. (5 mins)
   1. Also: Carmen from SIGMA
   2. Federico can't make it.
3. Refining Steering and Leadership Group processes (40 mins) More information here.
   
   • How the groups work together
     • Mike: Steering group should help leadership group succeed. They are the facilitators.
     • Rob: in Fedora, it's somewhat inverted. What you choose to call it in each community is up to you. As long as the community feels good about the process.
   • How agendas and materials are created
     • Every member of the leadership group can propose agenda items.
   • How we'll make decisions (vote) and for which items (proposals)
     • Fedora will propose items. Members can nominate things. Group members +1 or -1. Someone can potentially also veto a matter although this is used rarely and suggests the need for further discussion.
     • Andrew: I suggest a timeframe be associated with a vote.
     • Consensus: we need a majority for something to pass, with no vetoes, and there should be a timeline for the vote.
   • The Leadership and Steering Group chair(s)
     • Proposal: same person serves as chair of both Steering and Leadership.
     • Jordi: I think it's better to change Leadership once a year, but I don't have any experience.
     • Julia: I'm agnostic.
     • Dean: I think there should be a norm if not a rule.
     • Ann: I like the idea of a one year term but I don't feel super strong.
     • Eric: I like one year terms. At least bring it up.
     • Rob: I don't have an opinion either way.
     • Erin: I like the idea of distributing the number of champions in the community.
     • Dean: I think it might be a good idea to nominate a new Steering Chair at the upcoming VIVO community.
     • Terrie: it's important to have an apprenticeship/mentorship period, some times for up to a year.
     • DJ: I like the idea of a one year term.
     • Alex: maybe the idea of a vice chair would be appropriate not necessarily this year but the next.
     • Andi: I feel strongly about term limits.
     • Lauren: I'm afraid to volunteer because I sometimes don't know how things work. Mentorship would alleviate some of the problems.
     • Dean: I've been involved with another project that does the chair and vice chair model.
     • Mike: we will organize a vote on these precepts by email, because some people aren't here.
4. Volunteers needed for the VIVO membership task force/committee (5 mins)
   1. Mike: Historically, we've had low participation with membership. It need not be someone on this call. These people need to be willing to talk to our sites. I like to not do this by myself.
   2. Ann: I'm willing to help with this.
   3. Terrie: I'm willing to help too.
   4. Mike: sometimes VIVO is in the research org, sometimes it's in the Provost, sometimes it's in the Library. Libraries tend to be overrepresented among existing members.
   5. Julia: we should also be getting some help from David Wilcox.
   6. Dean: I suggest putting together a list of prospects and having all the leadership group look through them.
5. Additional LG items to discuss the June 6 LG meeting at the conference, 2:00 - 5:00 in the JB Duke Board Room (5 mins)
   • LG terms
   • Election of SG
     • Terrie: I suggest we nominate new members well before the meeting in Durham.
6. Andrew: how do we get to the point of a technology roadmap? What can Leadership do to inspire interest, specify priorities?
7. Dean: if you have additional agenda items, send them to Mike or me.