Date
Attendees
Goals
AG roles and leadership
Discussion items
| Item | Who | Notes |
|---|---|---|
| ARKA AG Roles: Continuing Discussion from December | Full Group | One organization is leading most of the groups and setting the agendas for discussion. This is not a sustainable pattern. Our first action is for a AG leadership model change and someone outside of CDL to take on these responsibilities, so that the AG is more representative of the community. Two roles that need to be filled immediately:
AG members: please come prepared to offer your self-nominations for these roles. Erin is not available Kate is not available Ricc is not available Bertrand is not available Mark Phillips is available Vice-chair position remains open and members will consider over the next few months. Moving on to the question of "What is the role of the AG going forward?" Kate: Once chairs are appointed, it is possible that AG needs to be less involved and meets less often, but the opposite may be the case. JC: Reiterates that it is very hard to sustain this type of organization without paid staff; chairs are more framers than doers Kate: Without paid staff, then the AG becomes the doers JC: Working groups are doers as well. We have working groups focused on different areas with ongoing activities, most driven by JAK. Should the AG be overseeing the working groups roadmaps; they would report to us and we would validate them and hold groups accountable? Ricc: Working group participation represents a very small segment of the community. Would something closer to the iPres model work for ARKA? Not an organization but practitioners around the world coming together consistently; so a series of conferences to share information: no board, no money, but practioners and organizations have an investment in the collaboration. Bertrand: Thinks the relationship and communications between AG & working groups should be intensified and validated; JAK was the link betweent these groups in the past, but that needs to change and the AG should look at and validate objectives for the working groups. Other groups like ARKA are the editorial boards for the metadata standards; groups of a dozen people meeting monthly to maintain specifications and communicate to the community, with single organization hosting any infrastructure. ARK is decentralized and often thought of as a one-time effort (set it up and it just runs from there). Kate: As long as there is no paid staff, it is a volunteer effort between the AG and working groups; this will always be a challenge, but other organizations have done it or are doing it. Success depends on willingness of the community to volunteer their time. JC: Paid staff discussion can be a distraction; keep it in mind but keep looking for the interim solution. Next meeting will focus on the membership of the AG (who, what term, recruitment of more bodies) and a review of the working group charters and current activities. CDL representatives will meet with Mark Phillips to discuss the leadership transition and come up with a plan and timeline that works for everyone involved. |
| Process discussion on how to evaluate other ARKA structures against the criteria of how to ensure they are multi-stakeholder and sustainable | Discussion of the leadership and sustainability of all ARKA groups, as well as how ARKA will oversee these groups going forward:
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Action items
- CDL to meet with Mark Phillips to discuss leadership transition and come up with a plan and timeline
