Attendees

1. Laurie Gemmill Arp 
2. Jon Dunn
3. Jennifer Gilbert 
4. Arran Griffith 
5. Scott Prater
6. Robin Lindley Ruggaber 
7. Oliver Schöner 
8. Timothy Shearer 
9. Terry Reese 
10. Kate Dohe 
11. Rosalyn Metz  
12. Heather Greer Klein 
13. Maria Esteva
14. Alexander Berg-Weiß 
15. James Alexander 
16.  Nicole Scalessa
17. Dan Field 

() Indicates Note Taker

Agenda

Notes:

Introduction of Tracy Ries, Lyrasis by Arran Griffith

Tracy Ries, announcement of Lyrasis Member Summit (https://lyrasisnow.org/save-the-date-lyrasis-member-summit-2024/). In the meeting we will hear from the new CEO and leadership followed by Q&A. This event will include virtual sponsorship booths. Keynote speaker, Speech Thomas from Arrested Development, will speak about brave leadership. See:

Technology Survey Recap

• officially closed
• pulled out some high level ideas to slot into a roadmap, not specifically a tech roadmap
• documentation updates, identifying dead links in the wiki, proposals to improve, identifying gaps
• performance and scale concerns with actual metrics for testing
• building a network of shared implementations, documenting
• HTML UI facelift, improvements for Fedora 6
• continued migration support
• summary forthcoming and will be shared once available

Announcements

ITAV Stipend

• Granted for participating in Toolkit beta testing

IOI Infrafinder Tool

• beta testers of a new program rollout bringing together open-source tools into one searchable online "tool"
• anticipated launch in April
• https://investinopen.org/blog/blog-introducing-infra-finder/

New Committers

• Demian Katz, Villanova University
  • migrated to Fedora 6 a year ago
  • integral in the camel implementation
• Thomas Bernhart, DocuTeam
  • maintains a lot of the Docker work

CST Director Search

• Kate Dohe representing Fedora Program on search committee
• first meeting on Monday and applicant review has begun
• a presentation component will be shared with the Fedora governance group

Community Participation Update

• Hyrax Fedora 6 Working Group - Heather Greer Klein
  • Scope is being rewritten to reflect current state of the work. 
  • Originally formed as a planning and recommendations group and the focus has turned towards actual work, including performance testing
  • https://samvera.atlassian.net/wiki/spaces/samvera/pages/2208333826/Hyrax+Fedora+6+Working+Group
  • "Sirenia" Docker-based testing environment for Hyrax 5 + Valkyrie + Fedora 6: https://github.com/samvera/hyrax/blob/main/CONTAINERS.md
  • Samvera "glossary" in the works
• Islandora LAC-GLAM Interest Group met on February 1, 2024 - Arran Griffith
  • Discussions continued regarding why to retain Fedora when it is not required. 
• Islandora Foundation Open Meeting - Nicole Scalessa
  • Onboarding discussion led by Yamil Suarez (see slides)
  • Foundation will continue working on the strategic plan before hiring staff
  • February open meeting will focus on Views
  • Code of Conduct committee recruiting
• Oxford Common File Layout (OCFL) review of use cases - Rosalyn Metz
  • https://github.com/OCFL/Use-Cases

Code of Conduct - Arran Griffith

• Procedures discussed in previous meetings regarding email communication are now in place.
• https://fedora.lyrasis.org/code-of-conduct/ 

Financial Update

• Program budget is in a positive state
• Financial report available through end of December 2023
• Dan Field moved from a contractor to a part-time position so the rate is now in the salary budget line
• ITAV stipend is in the misc. revenue line

Technology Update

• TACC & Fedora Performance Testing - Maria Esteva / Dan Field
  • Design of safe data collection, varying sizes/structures etc
  • Capabilities of high performance computing structures in a Fedora environment
  • Met with a program officer previously at NSF, funding options were unclear at the time
  • Reached out again to NSF program officer last week and no response yet
  • Testing environment has been set up and Dan Field provided access to all of the data sets, storage etc.
  • Simulation data set is 100,000 files (one collection)
  • Not currently working with a budget
  • Preliminary work documentation: TACC Fedora 6 Performance Testing Case Study
  • Once grant situation resolved more hours can be dedicated weekly to this project
• 6.5 Release
  • Number of accumulated tickets that can be characterized as quality of life features
  • Release documentation is being improved and expanded
  • Release process will be performed live with the entire tech team, shared knowledge approach
  • Highlights of release: add features around transaction ids / errors; add functionality to the tombstone handling; documentation improvements on deletion vs. purging; new endpoints to release information on new versions and build release numbers; changing how SOLR indexing performed
  • hoping to have a release candidate by February 15, 2024 and two weeks later release on February 29, 2024.
  • Dan Field working with Randall Floyd who is using early release of 6.5, working through docker issues. 
  • Still working towards moving folks to 6, many dependency issues to resolve
  • Fedora 7 outlook for the future - will likely be updates and not new features, in place update rather than a full migration, potential to show how OCFL can be leveraged, reindexing could be al that is needed. 

Institutional Updates - Open Floor

• Scott Prater, have gone live with in-house preservation system, built on top of OCFL. Looking into dark archive options.

  • https://github.com/aws-samples/aws-cft-digital-preservation-archivematica-on-aws an example of similar work they did with Archivematica (Dan Field)

• Iowa State University just went live with their gray archive using Fedora 6
• Jon Dunn, Avalon (Fedora 4 / Samvera) 7.7 being released in the coming months. It will be IIIF throughout. 
• AWS working on reference architecture for Fedora 6 in AWS with Vanderbilt. Starting to participate in Fedora tech calls
• Kate Dohe, "in our migration out of 2 to 4, we’ve successfully migrated binaries and metadata for one of our significant collections into our test instance. It’s not all the way to production but it’s promising progress!" 
• Nicole Scalessa, Drupal 10 upgrade of Islandora continues, many dependency issues to be resolved. D10 no longer compatible with LDAP, looking for alternative for SSO. Continued issues uploading video to Islandora 2+ running D9 and Fedora 6

EU/UK Fedora Gathering - OR

• Fedora adjacent presentations submitted
• Who plans to attend? 
  • Kate Dohe has received funding to attend. 
  • Maria Esteva's colleague Jake may attend, she may have a site visit at that time
  • Dan Field available if budget allows
• Could we have a hybrid governance/community gathering? Topics? (Arran Griffith)
  • Dan Field, it would be beneficial to restart the community in the EU
  • Tim Shearer, share demographics and open conversation to concerns and issues (+1 James Alexander)
  • Scott Prater, could be framed as a meet and greet
  • Arran Griffith, meet and greet with showcase style presentation along with Q&A regarding technical issues
  • Jon Dunn, meet early on in the conference rather than at the end to give folks a chance to distill and absorb information and followup with additional conversation throughout the conference. (+1 Tim Shearer)
  • Dan Field, Hackathon format with roles for developers and non-developers could be useful. (+1 Jon Dunn) 

Wrap-Up and Closing

• Arran Griffith, created new space on the wiki for discussion of conference attendance and collaboration: Events