March 3-4, 2011

Meeting Goals

• meeting to plan development tasks
• create a high level roadmap for development effort
• identify existing resources (staff and funds) and begin process of assigning tasks to humans
• identify team members and roles for development effort
• begin ticketing above in DuraSpace JIRA
• ticket functionality that will not be built by end of current grant (September 2011)

Attendees

• Julie Meloni - UVa
• Tom Cramer - Stanford
• Bess Saldler - Stanford
• Naomi Dushey - Stanford
• Michael Olson - Stanford

Meeting Agenda and Notes

Scope - minimum set

Please note this has yet to be vetted with the functional requirements creators

• Bulk load 13 collections into Fedora instances at UVa and Stanford
• Download any file
• SALT like display in archival context: collection, series, folder, file
• Permissions aware discovery and downloading
• Permissions aware editing / annotation
• Polished interface (Libra-like)
• ability to edit individual files
• archivists' dashboard

Nice to Have

• ability to create and edit sets
• ability to add objects to sets
• ability to discover and display sets
• in browser views of common file types

Out of Scope for Phase One (Sept. 2011)

• bulk permissions editing
• loading control vocabularies

Reusable Elements from other Hydra Projects

• APOs (Hydrus)
• discovery of collection objects (Hydrus)
• Blacklight (SALT) implementation for EAD, box and folder displays
• Bulk loaders (SALT - Fitz, Adam at UVa)
• New York Time Book reader
• others?

Team Roles and Responsibilities.

• Stanford will draft development plan, including SOW for contract development, and share with UVa and AIMS partners
• With UVa sign off, UVa will issue contract and serve as contract manager with MediaShelf

Fedora Instances and content loading

• Fedora instances envisioned
  • Stanford will host dev and public demo application w/ a representative sample of publicly accessible, demo objects across multiple (or all?) AIMS collections
    • parallel demo application at UVa?
  • Stanford will host Stanford collections long term
  • UVa will hosting of UVa, and likely Yale collections, long term
  • Hull will host Hull collections, long term

Development Process

• Monthly iterations
• Weekly deploys, continuous builds
• Weekly calls of -dev team (Tuesdays)

• Iterative development process
  • load first set of objects into Fedoras, index in solr, expose via BL
  • assess presentation, modify data model and software accordingly
  • reload data
  • rinse, repeat

Reference Note: on SALT, we loaded, reloaded and modifed in place the Feigenbaum content roughly two dozen times to get it to its current form.

Synching efforts across Hydra projects / institutions

Please note that this list is only representative of what the attendees knew at the time of the meeting

• UVa has two people including Julie who are very experienced with UI design and implementation
• would be useful to leverage UI expertise across UVa, Stanford and rest of Hydra partners.

High Level Roadmap

• DRAFT - March 7, 2011

Key Tasks & New Work

• Merge Libra and Hydrangea into stable Hydra trunk
• Set up Hypatia / Fedora stacks (-dev and -demo at Stanford, others?)
• Data ingest, solr indexing, exposure via Hypatia's BL
• Data modelling: AIMS archival items, components and collections in Hydra

Development Tasks: New Components & Deliverables

• Item discovery and views (object specific behaviors for archival objects, including definition of possibly compound or complex objects, display of appropriate descMD, techMD, including both individual "files" and disk images)
• Archival collection discovery and views (object specific behaviors, reflecting appropriate descMD, techMD, adminMD, provenanceMD, and reflective of and/or complementary to EAD)
• Application of APOs (AdminPolicyObjects) at a collection level
• Development of Hydra set objects (aka "discovery collections") to support arrangement and description of collections into archival components
• Use of set objects within Hydra Hypatia
  • creating set objects (aka archival components)
  • description of set objects
  • addition of items to set objects
    • individually (must have)
    • bulk (desirable)
  • discovery of set objects
  • display of set objects
• Enhancements (TBD) to ActiveFedora, OpinionatedMetadata, Hydra infrastructure tickets (e.g., migration to Rails3)
• Archivists' Dashboard, for arranging and describing items and components