2019-09 Fall In-person Meeting

Dates: September 24 - 26, 2019

Regrets:

- Incorporate community feedback into specifications
- Walkthrough tricky areas of specifications for more clarity and finalization
- Communicate solid idea of design
- Know what needs to happen moving forward

Time	Item	Who	Notes
8:30 AM	Breakfast
9:00 AM	Housekeeping Introductions Review of the grant goals, deliverables, and meeting goals	Sibyl Schaefer	Hello again everyone! bathrooms catered lunch at 12:30 HH on Wed.
9:20 AM	Problematic user stories exercise Write questions on the back, review as a group later Need to have some props - files, filegroups, errors Two people per story - one to act out story, one to record questions Spec owners are products Print out the problematic stories and assign them to people	Jessica Hilt	User stories worksheet
12:30 PM	Lunch
1:30 PM	Continue user stories exercise Go over questions from first round		Outstanding issues: User story #12 question Community feedback - who does the delta comparison? What type of manifest is sent?
3:00 PM	Incorporation of community feedback		See: Preservation Flow
	Spec Documentation formatting	Bill Branan	ReSpec? Other possibilities? Decision: use ReSpec. Spec developers will start to move into that format.
4:30 PM	Adjourn

Time	Item	Who	Notes
8:30 AM	Breakfast
9:00 AM	If we walk out of the room, what do we need to succeed?	Sibyl Schaefer	Success= Finished spec by end of Oct. Designs by Nov. Discussion of "Finished"= 1) User stories met. 2) Backlogs for sprint cycles could be created for each piece of software 3) An understanding of how the software pieces fit together is presented, so if some new information is uncovered during a sprint, its potential ramifications on the system interactions as a whole can be identified and discussed. Do we need to extend the grant period? No-cost extension. Development time estimation for follow-up grant.
12:30 PM	Lunch
1:30 PM	Unconference style - time in small groups. Bang out versioning, other tricky topics from Day 1		Possible topics: OCFL PubSub Delta changes tracking How is audit information stored? Audit endpoint configuration Brainstorming names Generalization to other repositories Generalization to other DDPs Jessica Hilt : Wireframe grouping and hanging
3:00 - 3:30	Report back from small group discussions
3:30 - 4:00
4:00 PM	Adjourn
4:15	HH at the Faculty Lounge		Appetizers will be provided. Nom nom nom

Time	Item	Who	Notes
8:30 AM	Breakfast		note: Wireframes should be hung and grouped by now
9:00 - 12:30 AM	UI feedback exercise 9-9:30 - David introduces groupings 9:30 - 11:00 - groups rotate through designs with sticky notes 11:00 - lunch - Jessica Hilt go through each one with whole group	David Trujillo

12:30 PM	Working lunch		Discussion of the schedule for the remainder of the grant. Nov 15 - Spec due for final Advisory board review Jan 15 - Comments due from Advisory Board Feb 28 - Comments integrated into final specifications March 30 - Final report and deliverables due to Mellon Assign any outstanding items.
1:00 PM	Adjourn