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Table of Contents

Homepage Overview

  • For example: http://demo.dspacedirect.org/
  • Provides a good overview of the basic features DSpace offers:
    • Side Menu
      • Search
        • Based on where you are in system, this also lets you search an individual Community or Collection
      • Browse By options
        • Based on where you are in the system, these also let you browse an individual Community or Collection
      • My Account
        • Options to login & register (more info below)
      • "Discover" works by authors/subject/dates
        • Based on where you are in the system, these lists will change to become Community/Collection specific
      • RSS Feeds
        • Based on where you are in the system, these links provide RSS/Atom Feeds specific to an individual Community or Collection
    • Content Area
      • Introductory Text (customizable)
      • "Top-level" Community listing (just displays the very top of the hierarchy)
      • Recently Added Items
        • This listing also appears on individual Community or Collection pages (at which point it is Community/Collection specific)

Communities & Collections

  • For example: https://demo.dspacedirect.org/community-list
  • Important to understand the difference between Community & Collection
    • Collections only contain Items (works or documents). In other words, you always add an Item to a Collection
    • Communities are used to "organize" Collections.  Communities can contain other Communities (sub-communities) or Collections (but CANNOT contain Items).
      • Often Communities are used to "mirror" the organizational structure within an institution (colleges, departments, research units, etc).
      • Communities can also be used to assign rights to specific groups (can give a department control over their own Community)
  • How-To: Create a new Community
    • Login as an Admin
    • Click "Create Community"
    • Community level "metadata" (only the "Name" is required) - Any of this info can be edited/changed at a later time
      • Name: the name of the Community (REQUIRED)
      • Short Description: A short "blurb" about this community (only displayed during search/browse as a very basic description)
      • Introductory text:  The longer description about the Community displayed on its homepage (may include basic HTML if you want to add formatting, e.g. bold text, hyperlinks, etc)
      • Copyright text: If this Community needs a special note regarding copyright, one can be added (may include basic HTML). For example, if all works in this Community are copyrighted by a particular publisher/department it can be noted here.
      • News: Optional news section which will be displayed below the introductory text.
      • Logo: Optionally, a Community can have its own logo
    • Click "Create"
    • Once created, you are immediately moved to the "Edit Community" interface, so that you can assign roles if you wish.
      • For Communities, the only "Role" is Administrator.  An "Administrator" has full rights (add/update/delete) on this Community and any Sub-Communities, Collections or Items that are contained within the hierarchy under this Community.
    • Click "Return"
  • How-To: Create a new Collection
    • Browse to the newly created Community. 
    • Notice the "Context" menu has different options (HINT: The "Context" menu's options change based on where you are in the system.)
      • Edit Community
      • Export Community (only for Admins - exports all content/metadata into a Zip file)
      • Export Metadata (used for bulk/batch metadata editing in a CSV)
      • Create Collection
      • Create Sub-Community  (A Sub-Community is just a Community that happens to be within another Community...it's no different than a normal Community)
    • Click "Create Collection"
    • Collection level "metadata" (nearly identical to the Community metadata). Only a few (minor) additions:
      • License: If this Collection requires its own custom deposit license (i.e. it needs to be different from the site-wide deposit license), you can enter that license text here. It will be displayed during the deposit process instead of the normal deposit license. (This option is rarely used)
      • Provenance: An Administrator-only field which can be used to describe or add notes about the history/provenance of this particular collection. It is never visible to users.
    • Click "Create"
    • Again, once created, you are immediately moved to the "Edit Collection" interface, so that you can assign roles if you wish.
      • Assign Roles: Collections offer additional Roles (all are optional):
        • Administrators - people who have full rights (add/update/delete) on this Collection and any Items contained in this Collection
        • Submitters - people who can deposit new content to this Collection
        • Default read access - people who can view/download any new content added to this collection (not retroactive - changing this does NOT automatically change view/download rights on existing items in the Collection)
        • Reviewer roles: There are three roles which have to do with reviewing newly deposited content (before it becomes publicly available). All are optional.  If you enable multiple steps, they will always occur in the order that they are listed (and people added to that step will receive an email whenever new content is added that needs review)
          • Accept / Reject step
          • Accept / Reject / Edit Metadata step
          • Edit Metadata step
      • Content Source:
        • Optionally, a Collection can be setup to "harvest" all of its content from an external location (via OAI-PMH and/or OAI-ORE).  This is rarely used, unless your DSpace is aggregating content from other locations. 
      • Curate:
        • This tab offers some basic "curation" / reporting scripts that can be run across your content.  By default only a few reporting scripts are available (unless you have DuraCloud backups available) 
          • Profile Bitstream Formats : Report what file formats are contained in Items within this Community/Collection
          • Check for Required Metadata : Double check all Item metadata, ensuring all required fields are filled out.
          • Check Links in Metadata : Double check all URLs in Item metadata, ensuring all links are still valid (and none throw a 404 Not Found error)

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