2015-04-29 Asset Inventory Meeting

Date

29 Apr 2015 

Attendees

• Mike Conlon

• Jon Corson-Rikert

• Jim Blake
• Alex Viggio
• Lauren Gala
• Paul Albert

Goals

• Review, next steps

Discussion items

Notes

• Updates on the asset inventory, questions, and/or work still to be done
  • Mike – waiting to hear back from Chris, Lauren from Kristi, Alex from Stephen, and Jon from Miles; Jim interviewing Ted tomorrow
• Recommendations – what might become of some of these things, with the general notion that a little less would be a lot more
  • General notion - abandoned sites are not good to leave up
    • some can just go away
    • others will have to be harvested before moving
    • leaving a breadcrumb trail may be necessary in some cases, but with Google may not be necessary
  • Sourceforge repository
    • move to GitHub? eventually shut it down and move the whole thing – just moving files, and we're not encouraging people to use the old releases - more for us than for the community at that point
      • use search functions
      • better than having to poke around more than one site
  • Listservs – the CRM
    
    • several of them are most likely useful as CRM material – who had been engaged, when, for what – a tag in a CRM system
    • but we need to know what the Zoho CRM and Constant Contact do and why both are being kept active (syncing and management) – figure out what we are going to use them for on the VIVO project for use cases we have
      • want a universal list of people and organizations that we can tag and make useful lists
      • if there is a notion of a communication, may have tags there, too
    • can list archives be moved from one platform so they could stay searchable?
    • need a good public name for the list – e.g., vivo-tech
    • need to be able to authorize people to work on them, find out who's on them – has been largely opaque – there should be one way to manage in an agile way
    • Discourse – an alternative to StackOverflow by one of their developers to suit a different purpose, namely keeping a threaded community conversation versus having the most popular answer bubble up to the top
      • needs an infrastructure – a commodity like Confluence or JIRA
      • internally, DuraSpace is looking at similar things for distributed virtual work teams – Slack.com
      • Paul – uses Slack a lot but it's more like next generation IRC – not good for capturing historical stuff
      • Discourse would be $100/month for a hosted version (check)
        
        • 5 power users
      • We don't want anything with a head count type licensing model – should be open to anyone in the community to use, if not to administer
    • Goals – to not have posts on the message board lost, and to have previous conversations on the same or related topics accessible and searchable
    • Other new generation tools emerging – Vanderbilt tried Rocket but it didn't catch on
    • Are we alone in having this issue?
      • other projects are using Google Groups – e.g., Fedora – and we should talk with them
      • can also talk with the Hydra people – both very active and have infrastructure that works the way they want
      • should we invite Andrew Woods to one of these calls? could be helpful– Mike will contact him
  • Conference resources should be largely separate
  • Marketing – a whole slew of resources – DuraSpace has a bunch of resources that we have never become that comfortable with
    • generally want as many channels as you can, but need to understand the channels and how to use them
    • e.g., a newsletter to 8,000 people – has VIVO items in it, apparently
    • may be more of an operational issue than an asset issue
    • they have a Youtube channel for VIVO with 2 videos they made for marketing
      
      • we also want instructional videos/screencaptures
      • also have recorded apps&tools calls elsewhere on YouTube
  • One domain we don't even have - material for end users
    • minimal information distributed with the software
    • to tell them what they can do with VIVO
    • where should that live?
    • e.g., a 2-minute video on how to use faceted search
      • see suggested assets
    • • Alex – saw a longish video that Duke put together but is now out of date – would be good to have shorter segments that could more easily be updated
    • • Mike – RedCap has 20+ short videos offering end users basic instruction
  • Implementation – where the real complexity begins
    • our technical installation documentation has come a long way, but going beyond that to data implementation issues is where we fall down

Next steps

• each of us completes our interviews
• a conversation with Andrew Woods about Fedora community infrastructure
  • is the nature of the work more different than we think?
  • VIVO has a lot of discussion about local data mapping and ontology – but the Hydra groups have a variety of discussions
  • https://groups.google.com/forum/#!forum/hydra-tech– try searching
• invite anybody from Hydra? DSpace?

Next meeting

• Wednesday, May 6 at 3 pm ET/ 1 pm MT

Action items