10 AM US Eastern Time

Call-in Information

Please see calendar invite for the Zoom link.

Attendees

Michele Mennielli

Julia Trimmer

Terrie R. Wheeler

Regrets

Ann Beynon 

Jenn Bielewski 

Bruce Herbert 

Resources

• Shared folder: https://drive.google.com/drive/u/0/folders/1bruWU6ogsDf77S0M8H6rCpHQK5Fd0THw
• Prospect tracking is here:  http://bit.ly/2KmUIxF
• Current members are here:  http://vivoweb.org/community/membership
• Current Sites are here:  https://duraspace.org/registry/?gv_search=&filter_10=VIVO
• Active VIVO Sites: https://docs.google.com/spreadsheets/d/1r39-DnShVEVA8Rlsl0CFcB6jYDhs-27hyVrlzovCXAo

Agenda

1- Drafting a message for the inactive sites in order to ask them to update their entry or we'll remove their entry from the registry

2- NA User Group Meeting

3- check current members VS prospects (active sites) to identify the real prospects and decide how to work with them and engage them

Notes

1. Drafting a message for the inactive sites in order to ask them to update their entry or we'll remove their entry from the registry

there was agreement about the importance of cleaning up the registry in order to have only active VIVO instances in there. We just need to understand whether we can eventually delete the entries or we need them to ask for it (or do it). Draft message here.

2. NA User Group Meeting

What to improve for the next meeting:

• separate registrations and presentation submissions. We could use a google form for the submissions and close it at least 10-14 days before the event. That will allow us to define an agenda in advance and use it to promote (and push) registrations
• put tech/dev presentations together at the end of the meeting 

3. check current members VS prospects (active sites) to identify the real prospects and decide how to work with them and engage them

We identified 53 prospects: institutions with an active VIVO sites that are not members yet. We want to define how to prioritize activities and create a strategy to engage with them. An idea discussed was to organize a specific webinar just for them; another one to reach out to them for the next user group meetings.

Action Items

1- drafting a message for the inactive sites to ask them to update their entry or we'll remove their entry from the registry

2- Defining a strategy to engage with the 53 prospects