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It's never too late to help! If you would like to help plan and organize the VIVO 2018 Conference, please contact the Conference chair, Alex Viggio. Thanks!


This task force organizes the VIVO Conference.


  • Everything needed to hold the conference, including, but not limited to:
    • Selecting the site
    • A full program of keynotes, invited, contributed speakers, posters and workshops
    • All conference logistics including planning of food and beverage, signage, registration, and related events
    • All conference marketing and promotion, including email, print media, social media, and web site
    • All conference sponsorship
  • Wrap-up and transition to the next conference planning task force, including
    • Selection of site for the next conference
    • Selection of the program and conference chairs for the next conference
    • Posting of presentations and photographs from previous conferences


The task force will work all year up and through next year's conference.  A simplified/conceptual schedule is below.




Recruit task force members, conduct, review previous conference survey, post presentations and photographs from previous conference, review conference timeline


Review/finalize conference organization, meeting processes. Announce site and dates. Launch web site.


Begin marketing and sponsorship work. RFP for next site.


Begin keynote invites

Begin invited speaker solicitation, begin sponsor solicitation

Call for workshops, papers and panels

FebruaryBegin reviewing abstracts, finalize workshops
MarchLate-breaking call for papers

Continue marketing and promotion

Finalize program


Finalize sponsorship, signage

JuneWorkshops, meetings, and conference


Alex Viggio - Conference Chair

Violeta Ilik - Program Chair

Paul Albert - Conference Vice-Chair

Eric Meeks - Program Vice-Chair

Julia Trimmer

Carol Minton Morris

Manuel de la Cruz Gutierrez - Sponsorships

Mike Conlon

Graham Triggs

Terrie Wheller

Simon Porter

Mark Newton

Lauren Gala

Marian Puglisi - administrative support 


Meeting Times


Communication Channels

  • The wiki will contain progress information.

  • VIVO Updates emails as needed

  • Conference chairs brief the Steering Group as needed


  1. I advocate for a "Demo session" in parallel with Poster session.

    1. It's been proposed already and will be included pending logistics at WCM. Thanks.