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| Week | Status |
September | Recruit task force members, conduct, review previous conference survey, post presentations and photographs from previous conference, review conference timeline |
October | Review/finalize conference organization, meeting processes. Announce site and dates. Launch web site. |
November | Begin marketing and sponsorship work. RFP for next site. |
December | Begin keynote invites |
| January | Begin invited speaker solicitation, begin sponsor solicitation Call for workshops, papers and panels |
| February | Recruit reviewers, invited speakers selected and confirmed. |
| March | Late-breaking call for papers |
| April | Continue marketing and promotion Assign reviewers Finalize program Registration opens |
| May | Finalize sponsorship, signage |
| June | Workshops, meetings, and conference |
| July | Early bird registration ends, announce workshops, poster submission deadline ends |
| August | Finalize all activities |
| September | Conference begins |
Members
Violeta Ilik - Conference Chair
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