...
- A travel budget for the fiscal year is established and approved by the VIVO Leadership Group.
- Each travel must be approved by both the chair of the Leadership group (LG Chair) and Project Director prior prior to travel.
- Each reimbursement after travel must be approved by both the chair of the LG Chair and Project DirectorChair.
- VIVO pays economy air travel, hotel, registration, travel to and from the venue, and to and from the airport as needed.
- VIVO pays reasonable meal expenses for meals occurring during the travel.
- VIVO does not pay for alcohol or entertainment.
- All expenses must have receipts.
- Expenses are reimbursed after travel occurs.
...
- Traveler requests approval for travel via email to LG Chair and Project Director. Traveler includes benefit to the project for travel, and estimated expenses.
- Travel is approved by LG Chair and Project Director
- Traveler makes travel arrangements and travels, collecting receipts.
- Traveler submits travel reimbursement form (attached) to fiscal@lyrasis.org and copies LG Chair and Project Director. For LYRASIS employees, a summary of expenses from Expensify can be submitted instead of spreadsheet
- LYRASIS waits for approval from LG Chair and Project Director
- LG Chair and Project Director approve approves reimbursement
- LYRASIS reimburses the traveler