Page History

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It is currently budget season, and invoicing season.  VIVO has had good responses to invoices to date.  Elsevier will drop out as a corporate sponsor (see below).  We will have money for the tech lead, promotional activities, project infrastructure as presented at the Summit.  We will extend Jim Blake at 60% for 6 months to allow time for hiring tech lead (see below) and transition to tech lead.  Six mont month period is from April 1 to September 30.

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• Daniel Calto and Holly Falk-Kryzinski contacted Jonathan to discuss the future of VIVO and Elsevier's role in it
• Jonathan took the call and shared his thoughts with
• Debra – spoke with Daniel and Holly directly
  • Holly as manager of community felt their contributions had not been acknowledged or that they had been engaged in strategic planning
  • The lack of advancement in the technical plan
  • Asked them if there was anything they could do – they said no; they would be making other overtures to other groups such as Harvard
    
  • Daniel was in a worse place than Holly; they are interested in staying in touch with the community
• Dean – some of us at least have been seeing Elsevier acting more like a competitor than a collaborator
  • Mike – ditto
  • Dean – seem to be using us to target opportunities to say why their solution is better than VIVO; unless is more synergistic may not be a good fit
• Kristi – I feel like them not being invited to the strategic planning meeting was a terrible slight – while they sometimes drive me crazy and we like the Symplectic people, it is important to treat both the same
  • But we'll be fine – and frees us from tiptoeing around
  • We should engage Thompson and CrossRef a bit more actively who have been showing interest
  • A real movement to openness happening in lots of places that is not
  • Pivot and knock their socks off
• Debra – probably wasn't a good fit, but once we partner with somebody, we need to work with them and give people the seats they have paid for
  • Dean – how were they left out? Not invited
  • Debra – this gives us a clear picture in our membership drive of what we have to do
• Mike – I did talk with Brigitte from Thompson and there are real opportunities there – openness

VI. Steering Committee

• Our charter says we should have 11 members and we have 6
• We should be rotating 3 a year; we could add 3 this year and next until we are at the full complement
• Rotate one off next year, add 3 more, and that makes 11
• The following year we would go to the 3-per-year rotation
• 2 nominated and selected by all members; 3 from leadership – add 2 from leadership and 1 from all members this year and do the same next year
• Dean – is there reason not to do 5 this year? Gets us up to full size and more engagement across the community
  
• Mike – we could, but we'd have to maybe not offer some of those people a three-year term
• Clearly we are in a transition
• Jon – will be rotating off due to retirement
• Mike – we should take these two options to the leadership group for feedback soon – will get a draft to Dean to review and circulate with Steering before sharing with Leadership

Other business

 VII. Additional Business

• Kristi – need to bring up the conference
  • I'm supposed to be the conference chair but I don't know what it is I'm supposed to be doing, and I don't want to drop anything
  • Mike – let's have a conversation about this – for the first 4 years the contract was held by UF, and starting last year by DuraSpace
    • DuraSpace is financially responsible for the conference should it fail, with the hotel and the conference planners
    • the conference has residual funds that mitigate that risk
    • that's the framework Debra is speaking to
  • Debra – the logistics, not the programming; has time after this call
    
  • Kristi – wonderful that DuraSpace can facilitate things; Melissa doesn't have time to do the program, and as conference chair I have to worry about sponsorship – and I haven't been in the conference chair role before so I don't know what all needs to be done in that role – I need a Kristi to take care of what Kristi used to do
    
    • Rachel is our Designing Events rep again but doesn't understand the issue
  • Mike – let's have a meeting and go through it and let's have Designing Events on the call
    • go through the roles and responsibilities
  • Kristi – there are some places where DuraSpace could be very helpful – especially some of the follow up on sponsorship
    • Rachel is our direct person and is a challenge
  • Dean – did we ever have a conversation with Michelle about Rachel – happy to chime in from my perspective as well
    • Everything came through wrong
    • One sponsor said they would not renew if have to deal with Rachel again
      
  • Mike will coordinate a meeting – Kristi, Debra, Mike, Designing Events
    
  • Debra – Michelle had logistical issues to review for change from last year

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