2019-06-05 DSpace Leadership Group Meeting

Michele provided an update on the nominations to the LG

Have 6 nominations and open till end of next week and reminders will be sent

Will reach out to gold and platinum members for nominees

Seats open for elections by level:

• Bronze - 1 seat every 8 members (4 seats open)
• Silver - 1 seat every 4 members (2 seats open)
• Gold - 1 seat every 1 members (8 seats open)
• Platinum - 1 seat per member -  (4 seats open)
• + 2 from Community-at-Large

Tim congratulated team on preview release in May. Had positive feedback about the features.

• Been a huge effort that has gone into this. Have the largest release in DSpace history.
• Great contributions from 14 institutions. Code reviews and working groups, etc.
• Next preparation is for open repository
• Next: looking at estimations for beta from several developers point of view. There still may be bugs or performance issues. Will run organized sprints to get from preview to beta
• Gap between preview to beta should be shorter time frame
• Have done a lot of automated testing built in.

Cesar - Do you need help with translations from the wider community?

Tim - Already have some happening; trying to standardize the practice a bit more and then will get translators involved. Have a wiki page with some information, but will have further updates after open repositories meeting. https://duraspace.org/available-now-dspace-7-preview-release/

Here is the link to the document we used last year for the Steering nominations:
https://docs.google.com/spreadsheets/d/1zjy-VCSaNAwWmShgt19rX-amVQOqqX-Pu2pFtKADCnM/edit?usp=sharing

Michele -

Every year a 1/3 of steering will rotate out. Leaders are elected for 1 year. Steering committee elected for 3 years. Having ongoing discussions on how to do structure and move forward.

Jyrki - Since the group was set up last year. Agreed that 3 would step down but didn’t make it clear who will step down. Salwa has moved to another organization. Pascal is also ready to step down. Don’t have a third person yet.

• Jyrki was chair for one year.
• Need a method to find the third person if nobody volunteers.
• Please send feedback if you have any ideas.

Michele - hoping that most members will be in Leadership group next year. Important to have continuity

• Leadership group will be nominated in July. This group will nominate members to Steering Comm.
• Steering meets a little more often - every other week; will have more opportunities to coordinate different WG and initiatives and report back to Leaders.
• There were some conversations about the conversations about the role of service providers in Steering Comm last year. May want to readdress this issue before election to Steering.
• Good opportunity to learn about how this group works.

Michele and Jyrki are available for consultation.

(DSpace/Google Scholar webinar and LA Referencia)

• Organizing a series of webinars in collaboration with Google Scholar. Goal to provide specific recommendations to configure Dspace indexing for other regions.
• Already run webinars for national nodes; in Brazil, Germany, Latin America and have been successful. To create user groups in each of these regions.
• Today going to run a 3^rd webinar in Argentina. They have created a user group to support collaboration.
• Next steps: Working in countries in India, Spain, Ukraine, Planning webinars and the creation of user group communities in all these countries.
• The coordinator from each group promote the webinars, run in their language, use the wiki as a resource for the community. They are well attended and run in the native language. Usually have more than a 100 people attending.
• Governance should monitor this growth and engaging with this community