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Attendees

Dong Joon (DJ) Lee

David Wilcox

Michele Mennielli

Virginia (Ginny) Pannabecker

Ann Beynon

Terrie R. Wheeler

Mike Conlon

Resources

• Shared folder: https://drive.google.com/drive/u/0/folders/1bruWU6ogsDf77S0M8H6rCpHQK5Fd0THw
• Prospect tracking is here:  http://bit.ly/2KmUIxF
• Current members are here:  http://vivoweb.org/community/membership
• Current Sites are here:  https://duraspace.org/registry/?gv_search=&filter_10=VIVO

Agenda

1. Review prospects and current members
   1. Any updates for the spreadsheet?
2. Membership strategy
   1. Summary and feedback on the membership analysis report

Notes

1. Review prospects and current members
2. Membership strategy
   1. Summary and feedback on the membership analysis report
      1. Useful report, would have been great to have earlier on
      2. Will this be shared with the Leadership Group?
         1. Ideally, yes - the plan is to share with this group and then with Leaders
         2. Some of the recommendations are related to governance activities
      3. In light of recent membership cancellations this is important
      4. The report makes clear that there is a lot of risk - small number of high level members accounting for much of the budget
      5. Need to diversify through outreach to other countries
      6. Need to think about composition of membership task force - are other Leaders interested?
      7. The report is strategic; membership task force could become more strategic
      8. This group isn't reporting directly to Leaders - should be a regular item on the agenda
         1. Show financials and impact of membership on budget
         2. Leaders need to advocate for VIVO usage and membership
   2. Current users of Elsevier products aren't coming to VIVO conference but they should be - bring them in
      1. VIVO needs to expand beyond its current user base - lots of potential
      2. Need to increase users, not just members
   3. Expansion via user groups
      1. Establish official user groups (e.g. in Germany)
      2. Latin America is a good prospect, Mic was contacted by VIVO users in Costa Rica
   4. Conferences and events need to be more strategic in terms of increasing users and members
      1. European VIVO conference could be held in conjunction with EuroCRIS conference
      2. No equivalent in US, maybe Expert Finder conference? Associate VIVO conference with this event
   5. Working with LYRASIS
      1. VIVO webinars for members
         1. VIVO has international members, they should be invited to speak at the webinar

Action Items

• David Wilcox work with Michele to complete membership analysis and share with group
• David Wilcox Update prospects spreadsheet with contacts from CRM
• Ann Beynon ask Julia to add membership update to upcoming Leaders agenda
• David Wilcox Draft membership report indicating which prospects are likely to become members