2024-2-21 DSpace Leadership Group Meeting

• Welcome
• Thank you to note-taker

Maureen

Targeted funding accessibility ask with the Development Fund

Total to date: $ 20,000 US

• TDL $ 5000
• UMass Chan Medical School $ 2500
• Lyrasis $ 5000
• MIT $ 7500
• U Mass Amherst (?)

Community communication forthcoming outlining the accessibility funding status, spending strategy, special funding call deadline, submitting tickets, audit requests

Quarterly Financial Report: Oct 1, 2023-Dec 31, 2023

Overall, it is positive to FY23-23 budget (financial plan) at half way point of fiscal year.

• Variances include:
• Positive for DSpace: service provider fees, membership dues, travel, SCOSS expenses (due to position vacancy), and IDC
• Negative: SCOSS pledges

DSpace 7

• Accessibility priorities
  • DSpace Development Fund accessibility campaign funding prioritization approved by Steering:

    1. Creation of more automated accessibility scanning/tests (similar to this PR from Tim: https://github.com/DSpace/dspace-angular/pull/2711). The goal is to have this scanning performed for all pages in DSpace, but it must be added page by page.

       1. As these tests are added, remediation may be required on pages which do not pass the automated tests.
    2. Remediation of existing known accessibility bugs.  This includes any existing issue tickets with the "accessibility" label: https://github.com/DSpace/dspace-angular/labels/accessibility
       
    3. Finally, if funding remains or additional funding is contributed, Steering will use those to hire Deque (or a similar accessibility assessment firm) to perform a new, formal accessibility assessment of DSpace.
• Accessibility issues can be reported as tickets to be addressed in future releases. If institutions perform accessibility scans, they are welcome to share those results with Tim. But, to ensure issues are resolved more rapidly, we recommend creating tickets.
• New Accessibility statement

DSpace 8

• Priorities
• Updated Schedule
• DCAT Testathon - April 1-12

Break

• What do you see affecting open repositories in the next year, and how?
  • AI? Training LLMs? Government mandates and policies (e.g., public access, metadata, PIDs, machine readability). Etc.
• What should DSpace governance keep an eye on? Where do we need to be at the table?

10 minute report out to group

• Steering Governance Task Force
  • Members:
    • Maureen, Chair
    • Kristi
    • Scott
    • Erica
    • Pascal
    • Michele
  • Convening March 2024
    • First action: Draft a charge for Steering review
      • Areas of consideration:
        • MOU between Lyrasis and DSpace three-year review
        • Creating DSpace bylaws and operating manuals for Leadership and Steering
        • Creating operating principles and a new code of conduct
        • Codifying election and transition processes
        • Codifying onboarding for new Leadership and Steering members
        • Codifying communications between Steering and Leadership
        • Re-organizing governance documentation

Events

• DSpace and Open Repositories
• Annual DSpace German User Group Meeting (Praxistreffen) organized by The Library Code will take place in early April in Mainz (Germany)
• North American User Group meeting, Sept 23-25, 2024, in Minneapolis, Minnesota, hosted by the University of Minnesota.

Events

• Lyrasis Board Meeting
• Lyrasis Member Summit

Upcoming - future agenda topics