Wednesday,  April 27 at 11:00 EDT

LG members:

Ann Beynon,  (star) Doug Hahn,   Bruce Herbert , hannah sommers , Julia Trimmer ,Anna Guillaumet

 Christian Hauschke, Terrie R. Wheeler ,  Damaris Murry  


LYRASIS:

Laurie Gemmill Arp, Michele Mennielli, Dragan Ivanovic 

Regrets:
Tom Cramer, Robert Cartolano, Federico Ferrario, Nora Dimmock

(star) = Secretary

Connection Information

Zoom connection information is available in the Outlook invitation.

Agenda

Announcements (0 mins) 

  • Under the win some/lose some: Berlin Alliance will join VIVO as Platinum members; University of Idaho (US) is 
    dropping their membership
  • Statement on the War in Ukraine (template from Sigma) Group still being edited.
  • VIVO Presentations at CRIS 2022 and Open Repositories
  • Anna has spoken with a person from Colombia, from the Universidad Pontificia Javeriana 
    (https://www.javeriana.edu.co/inicio), because they want to start the implementation of a CRIS with VIVO. She 
    contacted Anna through one of the members of the VIVO Iberoamerican group. She asked Anna many 
    questions about VIVO and about the implementation of a CRIS. Anna invited her to the Iberoamerican user 
    group and Anna will probably show her the VIVO SIGMA implementation (which we are working on). If you 
    have other thoughts on how to help them, please contact Anna.

Discussion (50 mins) 

  1. At the last VIVO Leadership Group meeting, we discussed VIVO creating a Conflict of Interest Policy 
    for governance members. (Bruce, 5 min)
    https://docs.google.com/document/d/1h5zTJKqbJ_i8zbIS5dBRgCOWKySQfHl-Hlw76-iuJu4/edit?usp=sharing
    The statement will be reviewed and voted on, if appropriate.
  2. Vote on VIVO-Lyrasis MOU. (Bruce, 5 mins)
    Is there any need for discussion on the state of VIVO-Lyrasis collaboration? Do we need to improve 
    the relationship in anyway? If not, then we can sign the MOU (current MOU is attached)
  3. Discussion of group Licenses for the VIVO products (Dragan, Christian, 5-10 mins). 
    At the moment copyright owner is the Cornell University, we should discuss whether it is possible to 
    change that, i.e. to define that the VIVO group is copyright owner. We will try to define some actions 
    in this direction.
  4. Report from the Ontology Group (Any comments Christian?, X Mins)
    People from Ontology IG met with Jan Dvorak (CERIF leader from euroCRIS) and Dragan to advance 
    with the CERIF2VIVO mapping.
  5. Report of the Communications & Marketing Team (Anna & Ann, 15 mins)
  6. Quarterly financial report and creation of additional funding steams (Terrie & Bruce, 10 mins)
    1. Quarterly financial report
      1. We are slightly under revenue expectations but also underspent in expenses
      2. We have $ 15,965 in this year’s net assets to date
      3. We can review and discuss a proposed FY22-23 VIVO budget at the May Leadership 
        meeting
    2. Discuss option for credit card payments for $ contributions to VIVO from individuals via website
    3. Request institutional one-time funding targeting specific projects

Meeting Minutes


Announcements (0 mins) 

Christian just dropped a note about this. 
https://blogs.tib.eu/wp/tib/2022/04/27/wirkungen-von-open-access-new-tib-study-on-the-effects-of-open-access/

  • Under the win some/lose some: Berlin Alliance will join VIVO as Platinum members; University of Idaho (US) is 
    dropping their membership
    some people are going to try and reach out to Idaho to get a bit more details.  
  • Statement on the War in Ukraine (template from Sigma) Group still being edited.
  • VIVO Presentations at CRIS 2022 and Open Repositories\
  • Anna has spoken with a person from Colombia, from the Universidad Pontificia Javeriana 
    (https://www.javeriana.edu.co/inicio), because they want to start the implementation of a CRIS with VIVO. She contacted Anna through one of the members of the VIVO Iberoamerican group. She asked Anna many questions about VIVO and about the implementation of a CRIS. Anna invited her to the Iberoamerican user group and Anna will probably show her the VIVO SIGMA implementation (which we are working on). If you have other thoughts on how to help them, please contact Anna.

Discussion (50 mins) 

  1. At the last VIVO Leadership Group meeting, we discussed VIVO creating a Conflict of Interest Policy 
    for governance members. (Bruce, 5 min)
    https://docs.google.com/document/d/1h5zTJKqbJ_i8zbIS5dBRgCOWKySQfHl-Hlw76-iuJu4/edit?usp=sharing
    The statement will be reviewed and voted on, if appropriate.

    Some discussion / clarification about working with other open source community.  Could the line would be is if VIVO is financially impacted either positively or negatively by other projects.  Potentially get more specifics from Laurie and examples.  
    Need clarification on what this means or could mean for our participation in other projects:

    A VIVO Governance Member is a member of the governing body of another organization with competing or dependent aims that may be affected, directly or indirectly, by decisions made by VIVO (e.g., another open-source software project).
  2. Vote on VIVO-Lyrasis MOU It is in the VIVO leadership group area for review if needed.. (Bruce, 5 mins)  Per Laurie, no this is not Voted on since the MOU is already signed.  
    Is there any need for discussion on the state of VIVO-Lyrasis collaboration? Do we need to improve the relationship in anyway? If not, then we can sign the MOU (current MOU is attached)
    Overall the general consensus is that everything is working well / positive.  Bruce made the rounds and all those present had positive / neutral comments.
  3. Discussion of group Licenses for the VIVO products (Dragan, Christian, 5-10 mins). 
    At the moment copyright owner is the Cornell University, we should discuss whether it is possible to change that, i.e. to define that the VIVO group is copyright owner. We will try to define some actions in this direction.
    Current license is outdated expired 2021.  How can we transfer the copyright from Cornell to the VIVO Group.  Who do we talk too.  Also various components licensed various ways.
    Attached is email thread Terrie had with Dean Krafft
  4. Report from the Ontology Group (Any comments Christian?, X Mins)
    People from Ontology IG met with Jan Dvorak (CERIF leader from euroCRIS) and Dragan to advance with the CERIF2VIVO mapping.
    Slow but steady progress.  Next meeting or few can present on progress.
  5. Report of the Communications & Marketing Team (Anna & Ann, 15 mins)
    Anna did a small presentation on updates.  
    Julia talked mentioned how the group was working well. 
    Promote news items / conferences / etc.
  6. Quarterly financial report and creation of additional funding steams (Terrie & Bruce, 10 mins)
    1. Quarterly financial report.  It is in the VIVO leadership group area for review if needed.
      1. We are slightly under revenue expectations but also underspent in expenses
      2. We have $ 15,965 in this year’s net assets to date
      3. We can review and discuss a proposed FY22-23 VIVO budget at the May Leadership 
        meeting
    2. Discuss option for credit card payments for $ contributions to VIVO from individuals via website
      No real opposition to it as long as it will be somewhat cost neutral.  
    3. Request institutional one-time funding targeting specific projects

Review of the report which included the last 9 months of data.
Terrie did a good job reviewing.  If anyone is interested please contact Terrie or Laurie.

Meeting Minutes


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