June 6, 2018, 2 PM US Eastern Time, Boardroom A, JB Duke Hotel, Durham, NC, USA

Attendees

LG and SG members

Jean Rainwater, Ann Beynon, Michael Conlon, Tom Cramer, Dean Krafft, Julia Trimmer, Hannah Sommers, Doug Hahn, Ginny Pannabecker, Terrie Wheeler, Alex Viggio, Eric Meeks, Paul Albert, Lauren Gala, DJ Lee, Mark Newton

Duraspace

Andrew Woods

Attending remotely

Anna Guillaumet, Rob Cartolano

Regrets

Andi Ogier, Federico Ferrario, Joe Zucca

Connection Information

Join from PC, Mac, Linux, iOS or Android: 

https://duraspace.zoom.us/my/vivo1

(New call-in numbers were corrected on 5/10/2018)

Or iPhone one-tap :

    US: +16468769923,,9358074182#  or +16699006833,,9358074182# 

Or Telephone:

    Dial(for higher quality, dial a number based on your current location): 

        US: +1 646 876 9923  or +1 669 900 6833  or +1 408 638 0968  or +1 408 638 0986  or +1 646 558 8665 

    Meeting ID: 935 807 4182

    International numbers available: https://zoom.us/u/cex8G1kjQ

Agenda

1. Introductions --- 5 minutes Dean

2. Review agenda and purpose of this meeting ---- 5 minutes Dean

3. Status report --- 15 minutes Mike/Discussion  (see presentation here)

1. Tracking info

2. Budget

3. Work in progress

4. Result of the vote and feedback --- 10 mins Mike/Discussion (process here; voting results here)

5. Leadership Group processes/responsibilities/expectations --- 20 mins Julia/Discussion

1. Attendance/substitute

2. Participation/reading

3. Use of the wiki

4. Representing VIVO/sharing

5. Other

10 minute break

1. Developing an Annual Calendar --- 15 minutes Mike/Discussion

1. LG/SG -- meetings, elections incl chair and community members (background here)

2. Membership drive

3. MOU

4. Conferences

5. Other

2. How will LG choose the SG? --- 15 minutes Dean/Discussion (background here)

3. Action planning 15 minutes Julia/Discussion

1. Status/recommendations

2. Improving the process

3. Community development, Vision Tech/Governance

10 minute break

1. Tech/Governance --- 30 minutes Andrew/Discussion

1. Process for creating roadmap

   1. Scheduling sprint

   2. Joint meetings

2. Policy/procedure (Long Term Support releases, Java version support, Semantic Versioning, Release Candidates)

2. VIVO Vision -- how big do we want to be? --- 30 minutes Rob/Discussion

   1. A VIVO for every research organization?  Other?

   2. What would follow from this vision? How might the vision inform the project work?

Notes

1. Dean called the meeting to order at 2PM
2. Introductions
   1. The group introduced Ginny Pannabecker, Muhammed Javed, and Doug Hahn as new members of the Leadership Group.  The group welcomed Anna and Rob, participating remotely.
3. Review Agenda.  No changes were made to the agenda.
4. Status Report
   1. Mike presented the status report, available here.  With the introduction of the new MOU, and the new budget, VIVO now has financial resources to commit.  This will be discussed at future meetings.  A budget process is needed.  The budget year begins each January 1.  Budget planning, with a new MOU begins September 1.
5. Result of Voting
   1. Leadership Group Processes was passed by a vote of 11-0.  There was one vote was reported incorrectly.  This was corrected during the meeting.  There were five "no votes" See Voting Results.
   2. Following discussion, the group decided to try Google Forms for voting, the next time voting is needed.  An advantage is accurate recording.  A disadvantage is that the method may not help build consensus.
6. Processes, Responsibilities, Expectations
7. Annual Calendar
8. Choosing the Steering Group
9. Action Planning
10. Tech/Governance
11. VIVO Vision
12. The meeting adjourned at 5 PM