Friday, August 2 at 11:00 pm EST

Attendees

SG members

  Mike Conlon,  Anna Guillaumet, Doug Hahn, Violeta Ilik, Dong Joon (DJ) Lee, Steven McCauley , Virginia (Ginny) Pannabecker ,   Julia Trimmer ,

Duraspace

Erin Tripp, Andrew Woods 

Regrets

Terrie Wheeler

= note taker

Connection Information

Join from PC, Mac, Linux, iOS or Android: 

https://lyrasis.zoom.us/my/vivo1

Or iPhone one-tap :

    US: +16468769923,,9358074182#  or +16699006833,,9358074182# 

Or Telephone:

    Dial(for higher quality, dial a number based on your current location): 

        US: +1 646 876 9923  or +1 669 900 6833  or +1 408 638 0968  or +1 408 638 0986  or +1 646 558 8665 

    Meeting ID: 935 807 4182

    International numbers available: https://zoom.us/u/cex8G1kjQ

Agenda

1. Updates (Mike, 5 minutes)
   
   1. One month post-merger – observations
   2. CRM moving from Zoho (Duraspace) to Microsoft Dynamics (LYRASIS).  Consequences
   3. OpenVIVO moved from Hetzner (Germany) to AWS (global).  Cost comparable (saved $9/month)
2. VIVO task forces and the SG (35 minutes, Julia/round table discussion)
   
   1. Forming the task forces
   2. Inviting the community
   3. Setting goals for completion
3. Proposed task forces:
   1. Financial oversight – to adopt new LYRASIS financial and budgeting processes
   2. Development road map – to determine priorities for the next couple of years and work out how to get there
   3. Communication -- including updating the charter with new LYRASIS info
   4. Membership/community engagement – to stay in touch with VIVO implementers within and outside the US, and put together more effective strategies for growing our membership
   5. VIVO and LYRASIS objectives
4. SG meeting schedule (20 minutes, round table discussion)

Notes

Missing 3 people today. Mike, Doug, and X

Updates

• 30 days post-merger - working on a budget in LYR format and creating narrative/glossary. Working on program sustainability assessment template. Will start that internally with staff. It will inform some discussions with Steerers and Leaders in coming months. 
• CRM - we want to talk about ways to automate validation of User Registry Data and integrate it with the CRM.  Stay tuned/ 

Task Forces

• Action planning groups were more engaging than the steering meetings. 
• Those ended in march. We need to form some new groups. 
• They are designed to have a deliverable and a defined timeline for completion. 
• We invite anyone in the community to participate. Not just governance members. Separate meetings from Leaders and Steering meetings. 
• E.g. Membership task force is fairly active. And is still ongoing. 
• We need a financial oversight task force. Help adopt the new LYR budget and financial process going forward. And do up budget for next sycle. 
• We also need a development roadmap one too. Opportunity within community - ppl are interested in future direction of VIVO and the architecture - where to go from here for the next few years. Some ppl were nominated but elected members - we need them to contribute. Good way to do that. 
• We also need a communications task force. We need a short article. We need to update the charter with LYR info and changes to meeting schedule if those happen. Anna volunteered to help. She has designers at SIGMA. They did the annual report. We could use some help with rebranding. 
• Membership task force is super important. Maybe we could expand that to be community engagement. They go hand in hand. It could reflect the implementations in the US but they aren't prospects for membership. 
• VIVO and LYR objectives document needs to be updated over time. Maybe not a task force but needs to be revisited.