Context
The VIVO Implementation Fest (I-Fest) is an
Objectives
- Form a planning team, identify a lead, identify a facilitator
- Select a venue, provide travel details, identify local lodging choices and restaurants, identify local travel options and other services and logistics.
- Solicit participation from the community
- Identify timely topics and themes of interest to the community
- Identify facilitators for topics and themes
- Develop a meeting format that is substantive in content and provides an informal atmosphere that is conducive to knowledge sharing, networking, and hands on learning.
- Provide a mechanism for registration and tracking.
- Develop timely communications for prospective attendees and registrants.
Deliverables:
Provide a bulleted list of deliverables.
Suggested schedule:
Develop charter | 1.5 weeks | 2015-XX-XX |
Solicit members and schedule first meeting | 1 week | 2015-XX-XX |
Develop action items, assign to team members. | 2 weeks | 2015-XX-XX |
Accomplish deliverables, preliminary review | 3 weeks | 2015-XX-XX |
Revise deliverables, final review | 2 weeks | 2015-XX-XX |
Members
Name and Affiliation - task force lead
Name and Affiliation - facilitator
Name and Affiliation - member
Name and Affiliation - member
others to be solicited from the VIVO Community
Meeting Times
TBD
Communication Channels
Distribute proposed charter and solicit participation from community via appropriate mailing list
Announce task force creation and progress on relevant Working Group calls.
Create a page in the VIVO wiki (wiki.duraspace.org), with child pages for agenda, notes, and additional information
Agendas and Notes
Solicit agenda items from task force members 3 days before meeting
Prepare agenda and distribute no less than 24 hours before meeting
Use standard meeting agenda and notes format (see VIVO wiki Task Force Agenda Template (click --> here for example).
