2015-02-04 Leadership Group Meeting Notes

Date

04 Feb 2015

Attendees

• Jonathan Markow

   

  Michele Kimpton

  Valorie Hollister

  Tim Donohue

   

  Leadership group:

  Amy ?

  Steve Gass- MIT

  Wally grophost- George Mason

  Bill Ingrim- U of Illinois

  Anne Kingsley- U of Cambridge

  Sarah Lee- U of Hawaii

  David Lewis- IUPUI

  Joue Morere- FCCN Director, Portugal

  Ingrid Parent- UBC

  Andrew Frieter-Imperial College London

  Washington B.-Brazilian Inst

  Jamie Schumaker- U of Illionois- Ohio

  Kristi Park- TDL

  Maureen Walsh-Ohio State

  Lieven-@mire

  Richard Jizba-

  Stuart Lewis-Edinburough U

  Valorie Hollister

• DuraSpace

Goals

Discussion items

Notes

David Lewis is new steering group chair

Steering group can all participate on Leadership group calls

Roles of steering and leadership

Steering meets more actively and has closer oversight of the project, and typically works closely with Project Manager

Works with steering to set direction and manage projects

Leadership approves of key issues like budget and community direction

Budget

Budget presented https://docs.google.com/spreadsheets/d/1sMR8W5LCD9WclRdCVwtnkGHZcp79cJOROKomBjoHfow/edit?usp=sharing

Questions on amount of indirect cost, Michele responded 15% of overall expenses if you include office and administrative expenses, this is documented in our audit. Peoples time is directly allocated to each project monthly, based on how they spend their time.  For activities such as participating in the DuraSpace board meeting- that time gets allocated across each project and service equally. 

Leiven asked if Budget includes DSpace direct time, and Jonathan clarified it does not. DSpace direct has its own separate budget. Tim allocates his time monthly, for the year Tim spent 65% of his time on DSpace.

Lieven asked if there were any retained earnings for DSpace from prior years.  Michele responded no, as this is the first year DSpace actually has a small reserve. Last two prior years there was a net loss.  You can find Acts for 2013 on google doc.

Discussion of DSpace strategic direction

We would like to bring the leadership group up to date on discussions with the steering group

We have many DSpace users, over 1600

Many of large institutions are feeling they are outgrowing DSpace for additional use cases

Where are the pain points?

Where should it be growing and how should it be growing?

Have 2 categories of organizations- those that need it to grow and most likely need the platform to be re-architected, and those satisfied with the incremental growth.

Each release has been really impressive with new features

Increased contributions from our key service providers

Tried this year to increase funds to hire product manager

However, could not raise enough funds, so Bram and Maureen led an effort to determine what the key use cases are among a broad set of international users.

In Leui of a Product Manager, we have asked James Evans from Open Repositories if he would contribute his time to organize the information:community survey, vision group work, and use cases

put together road map, look at highest priority use cases

That is an initiative that will get off the ground shortly- worked out an arrangement for Open Repositories to synthesis material and come out with recommendations- working with 

Steering, leadership, stakeholders

Questions-

What would be the process for steering and leadership to review the recommendations made by James and the working group?

We need to layout a process. Suggested timeline:

April 15- put proposal in place to steering for comment,

May 15-put in front of Leadership for validation

June 15- present to OR2015

Summary of work on wiki:

vision work https://wiki.duraspace.org/display/DSPACE/DSpace+2013+Vision+Discussions

dcat use case: https://wiki.duraspace.org/display/DSPACE/Use+Cases

Steering comm to review the scope of James, and how the process will work. 

Need to talk about DSpace 6.0 contribution early on to get input and start discussions around that.

To be addressed via email:  frequency of leadership group meetings

DuraSpace summit happening on March 11/12 where we will have 1/2 day to discuss DSpace strategy and issues. Please be sure and attend!

Breakout for each project on day 2

Meeting is 12-5pm day one

9-2pm day 2

RSVP here: https://events.r20.constantcontact.com/register/eventReg?oeidk=a07eaf9rb76f3b610c2&oseq=&c=&ch=

Summit Meeting Invitation and Registration: http://events.constantcontact.com/register/event?llr=5iy95gcab&oeidk=a07eaf9rb76f3b610c2

Action items